Executive Assistant

Role: Executive Assistant – Temporary – Belfast
Job Description
VANRATH is pleased to be working with a public sector client in Belfast to recruit a highly professional Executive Assistant. This temporary role requires an individual with exceptional organisational skills, discretion, and a proactive approach to supporting senior leadership.
Things to know about the job

• Salary: £31,000
• Monday to Friday – 9am-5pm (Some flex avaialble)
• Temporary ongoing

The Person

• A minimum of 5 GCSEs (or equivalent) at Grade C or above, including English and Mathematics.
• Proven experience of at least 3 years in an Executive Assistant or similar senior administrative role, supporting high-level management.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including advanced Excel skills (pivot tables, data analysis, and reporting).
• Excellent organisational skills with the ability to manage complex diaries, coordinate multiple priorities, and meet tight deadlines.
• Ability to take minutes.
• Exceptional communication skills, both written and verbal, with a high level of professionalism when interacting with internal and external stakeholders.
• Discretion and the ability to handle sensitive and confidential information with integrity.
• Strong attention to detail, accuracy, and a proactive approach to problem-solving.
• Excellent time management skills, with the ability to prioritise tasks and manage competing demands effectively.

The Role

• Provide comprehensive administrative support to senior management, including managing complex calendars, arranging meetings, and prioritising requests.
• Prepare, edit, and proofread correspondence, reports, presentations, and other high-level documents.
• Coordinate and manage complex travel arrangements, including booking flights, accommodation, and preparing itineraries.
• Liaise with internal and external stakeholders to ensure smooth communication and flow of information.
• Handle confidential and sensitive information with discretion and professionalism.
• Act as the primary point of contact for senior management, filtering requests, answering queries, and providing timely responses.
• Take minutes at meetings, compile reports, and follow up on action points as required.
• Assist with the coordination of events, conferences, and workshops, ensuring all logistics are handled efficiently.
• Manage filing systems and ensure all records are kept up to date, accurate, and accessible.
• Monitor and manage expenses, ensuring compliance with the organisation’s financial procedures.
• Provide general support across various departments as required, including project coordination and reporting.

For further information on this job, or any other Executive Assistant role in Belfast or Northern Ireland, apply via the link or contact Ryan Sykes for a confidential chat today.
VANRATH acts as an agency and employment business for permanent recruitment and the supply of temporary workers.