Administration

Administration Officer

My client is a leading organisation based in Newtownabbey, who are currently seeking an Administration Officer to join their team.

This is a Full-Time, Temporary Position – initially for 4-6 weeks with the potential to be extended.

Working hours: Monday, Tuesday, Thursday: 8.30am – 3.30pm and Wednesdays and Fridays: 8.30am – 2.15pm (30 hours per week).

With an hourly rate of £12.52 per hour.

Start date: Immediate

Essential Criteria:

• Previous administration experience within a similar role.
• IT proficient with the use of Microsoft Office to include Outlook, Word and Excel.
• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise a busy workload.
• Ability to work as part of a team as well as on your own initiative.

Main Duties and Responsibilities:

• Operate Truancy and Parent Call system.
• Operate SIMS C2K system.
• Operate manual and computerised information systems.
• Provide general administrative, clerical and secretarial services including filing, photocopying, faxing and emailing as and when required.
• Assist with processing orders and invoices when required.
• Assist with mailshots and circulars as and when required.
• Assist with administrative tasks.
• Scheduling interviews, providing staff with associated paperwork.
• Convey messages to and from staff as and when required.
• Assist with completion and submission of bus pass returns as required.
• Liaise with various Boards, on matters relating to bus passes, bus schedules, free meals, grants, etc.
• Greet visitors on arrival and deal with them accordingly. Bring visitors to their meeting point if necessary.
• Answer calls, receiving and returning messages courteously, accurately and promptly.
• Operate email system for the delivery of messages, etc.
• Provide general advice and information to callers.
• Provide and issue relevant information.
• Prepare outgoing mail each afternoon. Adhere to strict storage guidelines when preparing exam materials for postage in liaison with Examination Officer.
• Maintain stock of stationery cabinet and keep cabinet tidy and stocked at all times.
• Assist at events (may include occasional evenings and weekends).
• Ensure work area is kept tidy at all times.