Temporary Technical Assistant - Duncrue Belfast

Technical Assistant – IT Temporary Position

Belfast - Duncrue Complex Belfast

Main purpose of job:

To be responsible to the Compliance and Safety Officer for:

• the co-ordination of all data associated with an integrated records management system, for the updating of relevant computer applications and registers, and for the production of reports to assist with the expeditious management of the section;
• assisting with the input of condition survey and compliance data to property database and production of management reports as required, including maintenance of the property database;
• co-ordinating effective responses to requests for information on quality, compliance and condition issues using relevant software;
• assisting with the production of general documentation linked to the procurement process, liaising with quantity surveyors, and implementing the administrative practices and procedures as modified from time to time, to satisfy the requirements of customers and clients; and
• assisting as required in all other areas of the unit’s work.

Summary of responsibilities and personal duties

1. To carry out all assigned duties to ensure optimal performance and the achievement of the unit’s financial and operational targets.

2. To assist with the setting up, updating, control, maintenance, and use of an integrated records management system incorporating (but not limited to) a condition survey database, planned maintenance programme, building log books, a CAD document depository and a compliance database including the input of data and management of files, both electronic and hard copy.

3. To regularly update information systems with incoming data and other details in a timely and efficient manner.

4. To assist in the co-ordination of receipt and issue of documentation within the section and with external sources, including drawing files, certificates and correspondence, and the preparation of procurement documentation, using scanning, direct keying, and mobile data transfer techniques.

5. To assist in the production of timely and accurate reports for planned maintenance, condition surveys, compliance issues, Building Log Books, CAD Management and related information as directed.

Full Job Description available

Essential criteria

Experience

Applicants must, as at the closing date be able to demonstrate by providing personal and specific examples, that they have at least one year’s relevant experience in the following areas:

1. using standard IT applications and specialised software, including setting up and maintaining databases;
2. working in an office environment which involves significant contact with customers and clients.

Other Information:

Location: Belfast – Duncrue complex

Start Date: 25 November 2024 - 3 month assignment with possible extension to contract

Hours: 37 per week

Hourly rate of pay: £14.66 per hour plus accrued holiday pay

Closing Date: 21 November 2024

To Apply: If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact our office to speak to one of our consultants.

We are an equal opportunities employer. We welcome applications from all suitably qualified persons.