HR Assistant (College)

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HR Assistant - Ballymena - Full Time

We’re looking for a detail-oriented and proactive HR Assistant to join a respected college, providing key support to their HR department. This temporary role offers a fantastic opportunity to build experience in a fast-paced environment, with the possibility of extension for the right person.

The Role:

• Position: Full-time Temporary HR Assistant
• Duration: Until end of January 2025 (with potential extension)
• Hourly Rate: £12.52 ph
• Location: Farm Lodge, Ballymena
• Schedule: Monday - Friday, full-time hours

Key Responsibilities:

Records Management

• Maintain accurate, up-to-date records on the college’s HR management system for both staff and applicants.
• Oversee and ensure compliance with recruitment and vetting procedures, managing Access NI checks in line with college policies.
• Track and process records related to sickness absence, probation, induction, appraisals, and training for all employees.
• Calculate back pay for agency staff as required.

Operational Support

• Implement and uphold college policies related to all HR processes.
• Assist in maintaining and enhancing the HR Management System
• Support the development, review, and amendment of HR procedures
• Track recruitment applications, assist with interview arrangements, and communicate interview schedules to applicants
• Prepare shortlisting and interview documentation, handle feedback requests, and assist in appeals processes
• Maintain registers for Part-Time Lecturers and Support Staff
• Attend job fairs or external events as needed
• Support note-taking and action follow-ups at meetings
• Provide general administrative assistance across the department as required

Criteria:

Qualifications:

• 4 GCSEs (or equivalent) at Grades A-C, including English and Maths, plus a recognised IT/Word Processing qualification

OR

• 4 GCSEs (or equivalent) at Grades A-C, including English and Maths, with at least 6 months’ data entry or word processing experience.

Experience:

• Minimum 1 year of office experience in the last 5 years, with duties such as data entry, word processing, filing, handling calls, and at least one of note-taking or records management.

OR

• 6 months of office experience in the last 5 years, including filing, phone duties, and either note-taking or records management, with a recognised IT/Word Processing qualification.

IT Skills:

• 6 months of experience within the last 5 years using spreadsheets, databases, email, word processing, and internet.

If you have the relevant experience and want to contribute to a vibrant educational environment, we’d love to hear from you! This is a great opportunity to build your HR skills within a supportive team.

Apply online, email or call Roksana on to find out more.

Riada Resourcing is an equal opportunities employer.