Apple Recruitment are recruiting for 2 x Personal Assistants to work on a temporary basis on behalf of our
client, The Regulation and Quality Improvement Authority (RQIA), and be based
in the Belfast area.
Main duties and responsibilities:
·
To
provide day-to-day administrative and secretarial support to the senior
management team.
·
Deal
with written and electronic correspondence; undertake filing, copying and word
processing.
·
Proactive
diary management in collaboration with colleagues inside and outside RQIA.
·
Arrange
meetings, attend and produce accurate records of meetings and undertake
follow-up action as required. Participate in the organisation of RQIA
conferences and seminars.
·
Make
travel arrangements, ensure that claims for expenses are completed in a timely
and efficient way and keep accurate records of senior managers’ attendance at
conferences, seminars and meetings.
·
Develop
and maintain manual and electronic administrative systems as required.
·
Manage
communication with colleagues inside and outside the RQIA.
·
Prepare
presentations and reports to a high standard.
·
Field
incoming telephone calls and respond appropriately.
·
Provide
cross-cover support to other members of the senior management administrative
support team as required.
·
Ensure
that all office equipment is properly maintained, reporting faults in a timely
manner and ensuring that repairs are carried out quickly and effectively.
·
Take
responsibility for own performance and continuous development by managing own
workload, being responsible for updating own progress against work activities
and continuously updating knowledge and skills.
If you wish to apply or would like more
information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the
link below by Friday 22nd November 2024.
You must also include a bullet pointed synopsis at
the top of your CV demonstrating how exactly you meet the Essential Criteria below:
1a.) Two (2) A-Levels or equivalent and 18 months
relevant experience
OR
1b.) Three (3) years relevant experience.
2. Minimum of one (1) years’ experience, of using
Microsoft Office (including Microsoft Word, Excel, Outlook and PowerPoint).
3.) Essential skills and knowledge:
·
Ability to handle confidential and difficult situations with discretion
and diplomacy.
·
Ability to create, develop and maintain effective working relationships
with colleagues and work contacts external to the organisation.
·
Proven ability to work as part of a team.
·
Good interpersonal skills.
·
Excellent oral and written communication skills.
Desirable Criteria:
1. Demonstrate your knowledge and understanding of
the RQIA.
2. Experience of minute taking.
Further Details:
·
Hourly Rate: £12.86
·
Hours: Mon – Fri, 9am - 5pm
·
Duration: Up to 3 months (with possibility of extension)
If you wish to apply or would like more
information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the
link below by Friday 22nd November 2024.
Applicants must ensure their CV is accurate and up
to date. The CV should include your full employment history inclusive of dates,
all academic achievements and full personal contact details.
Please note only applicants that match this
criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment
Agency in relation to this vacancy.
Apple Recruitment Services is an Equal
Opportunities Employer.