Admin Assistant- Ballymena

Your new company
Hays are partnering with a public sector organisation to recruit for a temporary Administrative Assistant based in Ballymena. The successful applicant will be responsible for the provision of a wide-ranging, professional and confidential administrative support service to the Economic Development team with regard to all aspects of the service area.

Your new role

• Provide general secretarial/administrative support to assigned senior staff, including maintaining diaries, scheduling meetings, screening telephone calls and emails, responding to routine internal correspondence, and preparing outgoing mail.
• Offer general administrative services, including word processing, maintenance of spreadsheets and databases, creating presentations, photocopying, scanning, managing filing systems, and handling general inquiries.
• Devise and maintain office systems for the flow and storage of files and information, both electronically and in hard copy, in compliance with auditing procedures.
• Collate and produce management information and reports as directed.
• Attend meetings to take notes, compile and agree on minutes, note attendance, and follow up to identify, prioritise, and action matters requiring attention.
• Coordinate courses/seminars, including booking venues/accommodation, arranging catering/equipment/travel, and managing delegate registration.
• Support the team in complying with financial systems, such as processing orders, coding invoices, setting up new codes, and ensuring invoices are processed by payment deadlines.
• Handle queries from the public and relevant stakeholders regarding service delivery, including dealing with complaints in line with the organisation's customer complaints policy.
• Assist with the production and delivery of publications, promotional material, online content, and awareness events, liaising with the procurement service for marketing and promotional material, and managing stock control.
• Support marketing and promotional campaigns related to the department.
• Provide support in updating and maintaining the organisation's website in relation to the department.

What you'll need to succeed

• Demonstrate, with personal and specific examples, at least two years of administrative experience in a busy office environment, including:
• Efficiently handling large volumes of work.
• Successfully prioritising competing demands.
• Proficient in using Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook

What you'll get in return

• £13.02 per hour
• Temporary for 3 months with possibility of extension
• Ballymena based
• Online timesheets with weekly pay
• Access to retailer discounts
• Access to thousands of learning and development courses

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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