Job Title: Personal Assistant- Part -Time
Location: Belfast
Salary and Benefits: £28K- £30K per annum ( Pro- Rata) – dep on experience
Hours are Part Time and can be Flexible
Employment Type- Permanent
Interview Process: Immediate Interviews
The Right Client- Nominate Recruitment are thrilled
to be partnering with a successful Property Business. They are seeking a
Personal Assistant to work closely with the Managing Partner.
The Right role:
- Provide
a wide range of key administrative and business support to Partners and
senior management on a daily basis
- Full
diary management for the Managing Partner.
- Management
of all meetings, this includes managing attendees, creating agendas and
minute taking.
- Carry
out administrative duties such as filing, typing, copying, binding and
scanning.
- Drafting
letters and emails on behalf of the Managing Partner.
- HR
& recruitment duties to include induction of new staff.
- Arranging
of team building events.
- Maintaining
and updating staff records and contracts of Employment.
- Ensure
Health and safety processes are up to date and being adhered to.
- Communicate
through email, correspondence memos, letters, faxes and completion of
forms
- Order
office supplies.
- Ensure
operation of equipment by completing preventive maintenance requirements;
calling for repairs; maintaining equipment inventories; evaluating new
equipment and techniques
- Maintain
computer and manual filing systems
- Handle
sensitive information in a confidential manner
- Assist
in staff training events.
- Develop
and update administrative systems to make them more efficient
The Right Fit:
- Experience
as a Personal Assistant or Executive Assistant
- Good
organisational skills and the ability to track and manage multiple
competing priorities
- Excellent
written and oral communication skills and the ability to summarise complex
issues clearly and succinctly
- Outstanding
organisational, time management, and problem-solving skills, with
impeccable multi-tasking abilities
- Expert
user of Microsoft Office applications
- Exceptionally
detailed orientated
- Exceptional
interpersonal skills – oral and written
- Ability
to build and maintain strong working relationships and foster join-up and
collaboration across teams
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