2 separate vacancies
Band 3 Admin Assistant, St Luke's Hospital Site, Armagh
And
Band 3 Recruitment Support Officer, St Luke’s Hospital Site, Armagh
·
Hourly Rate: £11.67, Hours: 37 ½ hrs, Mon-Fri 9am-5pm, 30 min
break
·
Duration: ongoing temporary contract
Please note only applicants
that match this criteria can be considered for the role.
Band 3 Admin Assistant, St Luke's Hospital Site, Armagh
4 GCSEs
at Grades A-C including English Language or equivalent / higher
qualification and 1 years’ experience in
a clerical / administrative role
Or
2
years’ experience in a clerical / administrative role
And
Experience in the use of
Microsoft Office products including Word and Excel or equivalent
Duties:
They
will maintain and update all records held within the Trust Home Care team to
support the rostering of Home Care Assistants. This will involve extensive use
of the telephone to contact staff to assist with ensuring that work rosters are
covered. They will also be in contact with clients and carers to keep them
informed of changes to the rota or to deal with appropriate queries
Administration
of work rotas for Home Care Assistants including allocation of dutie covering
annual leave, sick leave, mandatory training and any other changes to the duty
rota using Comcare IT software.
To arrange alternative cover when a Care Assistant is unable to report for duty.
Work
closely with Home Care Supervisors and to advise at earliest opportunity of
difficulties in administration of duty rotas.
Check
Home Care Assistant mileage against allocated duties for approval by Home Care
Supervisor
Responsible
for inputting all information relating to payroll and internal/external
invoices on a timely basis using Comcare System or agreed manual systems.
Band 3 Recruitment Support Officer, St Luke’s Hospital Site, Armagh
Criteria:
·
A minimum of
five GCSE's to include English Language and Maths (Grades A -C) or equivalent
qualification
OR
·
18 months
relevant experience
Duties:
·
Act as point
of contact for all customers and clients ensuring that all queries/ issues are
cascaded up to the relevant person, if appropriate.
·
Input,
process, monitor and validate information effectively in a timely manner ensuring
accuracy and attention to detail.
·
Collate
information and assist with the preparation reports, documents and proposals
for senior staff within the service area as well as routine advice, guidance
and assistance as required.
·
Ensure that
stationery stock levels are maintained, replenished and stored securely.
Applicants must ensure their
CV is accurate and up to date. The CV should include your full employment
history inclusive of dates, all academic achievements and full personal contact
details.
If you wish to apply or would
like more information, please email your CV in Microsoft word format to
Apple Recruitment Services is
acting as an Employment Agency in relation to this vacancy. Apple Recruitment
Services is an Equal Opportunities Employer.