Administration Officer

Vanrath are recruiting for an Administration Officer on behalf of a large public sector body in Lisburn on a temporary basis.

What’s in it for you?

• Full time 37 hours
• Temporary
• £12.59ph

About your next employer
As a member of the Finance Team the post holder will be required to provide a comprehensive administrative/ clerical service to the professional and support staff within Finance team. They will also have to ensure all responsibilities are carried out in a timely, effective manner and that general confidentially is maintained on all issues relating to the workload.
What you’ll do
Administrative Support

• Perform general administrative tasks such as filing, photocopying, handling correspondence, and updating records.
• Maintain accurate and organised financial documentation, including invoices, receipts, and records of transactions.
• Assist with the preparation of financial reports, summaries, and spreadsheets as required by the Finance Team.

Financial Data Entry and Management

• Input and update financial data into the financial management system, ensuring accuracy and consistency.
• Monitor and maintain the integrity of data entries, promptly addressing any discrepancies.
• Track and process invoices, receipts, and other finance-related documents in line with protocols.

Customer Service and Liaison

• Act as a point of contact for internal and external inquiries related to finance, providing accurate and helpful information.
• Handle requests and queries from other departments, contractors, and suppliers with professionalism.
• Support the resolution of finance-related queries, ensuring a high level of service.

Documentation and Reporting

• Assist in preparing and distributing routine financial reports, summaries, and statements as directed by the Finance Manager.
• Ensure compliance with policies and procedures regarding data protection and confidentiality.
• Maintain organised and up-to-date digital and paper records to facilitate audits and financial reviews.

Support for Finance Team Operations

• Assist in departmental projects, including data gathering, report compilation, and preparation of financial presentations.
• Coordinate and support meetings within the Finance Team, taking minutes when required and ensuring distribution of necessary materials.

Compliance and Confidentiality

• Adhere to all policies regarding finance, data protection, and confidentiality.
• Ensure accurate records and compliant handling of financial data in line with regulatory standards.

Other Duties

• Undertake any additional duties as required to support the Finance Team and overall objectives.

About you
Essential:

• GCSEs in English and Maths (A*-C) or equivalent.
• Basic understanding of finance or accounting principles.
• Familiarity with administrative practices, especially within a finance or accounts department.

Essential Skills and Experience:

• Proven experience in an administrative role, ideally within a finance or accounts team.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficient in Microsoft Office Suite, particularly Excel, with the ability to create and manipulate spreadsheets.
• Good verbal and written communication skills, able to handle queries and draft concise reports.

IND02

To apply today contact Leanne Garrett in the strictest confidence.