Our client is looking for a Personal Secretary to join their team in Cookstown!
Rate of Pay: £14.50
Location: Cookstown
Hours: 37 hours
Work Pattern: Monday to Friday 9-5
Duration: 3 Months with possible extension
Start Date: As soon as possible
Main duties and
responsibilities
Diary Management
Ø
Responsibility
for managing and planning the diaries for the Director of DfI Rivers and SMT;
Ø
Arranging
and co-ordinating meetings taking account of business priorities; and
Ø
Arranging cost-effective
travel and accommodation arrangements for DfI Rivers SMT.
Information Management
Ø
Ensure
all correspondence (including e-mail) received by the Director of Rivers Office
is reviewed and appropriate action taken;
Ø
Telephone
response, handling queries;
Ø
Co-ordinate
responses to Assembly Questions, requests for information under Freedom of Information / Environmental
Information Regulations , media, correspondence and other information requests
as required; and
Ø
Prepare
papers for meetings as required.
Business Support
Ø
Provide
admin support for Senior Managers and DfI Rivers business areas;
Ø
Project
work on an ad hoc basis as team leader or part of a team;
Ø
Line
management as required;
Ø
Minute
taker as and when required;
Ø
Provide
secretariat support to the Drainage Council for Northern Ireland as required;
Ø
Process
orders and payments on Account NI;
Ø
Gather
information and statistics for meetings including Senior Management Team
Meetings; and
Any other duties as required within Business Support
Unit.
Must have 5 GCSEs and 2 A levels - Certificates required