Pathway Fund Project Officer

Pathway Fund Project Officer

My client is a leading non-profit organisation, currently seeking an experienced Pathway Fund Project Officer to join their team in Omagh or Fermanagh.

This is a Full-Time, Fixed-Term Contract until the 31st of March 2027 (subject to funding, with the possibility of extension).

Working Hours: 37 hours per week.

With a salary of £29,269 - £31,364 per annum – dependent on experience.

Closing date: Thursday 7th November

Job Role:

You will be responsible for promoting and developing high quality, evidence-informed early services for young children, their families and communities.

Essential Criteria:

• Degree Level Qualification or three years’ experience in an administrative to include monitoring, managing and analysing of financial records/data to meet reporting requirements.
• Demonstrate working knowledge in Microsoft Office packages including Word, Powerpoint, Excel, Access and Outlook and strong technical skills in the use of Excel and Word, to analyse and produce reports.
• Demonstrate ability to work on own initiative, plan and organise workload, ability to work in a team and co-operation with other team members.

Main Duties and Responsibilities:

• To support assessment of a competitive grant application and award process for the allocation of the Pathway Fund in line with the requirements of the Department of Education.
• To support drafting award letters to successful and unsuccessful applicants; and provide administrative support at feedback clinics to unsuccessful applicants.
• Develop and maintain needs-led computerised and manual systems to ensure that all appropriate data, trends, statistics and performance measures are gathered, analysed and communicated.
• Assist with the development and maintenance of administrative support systems in delivering grant aid to community organisations across Northern Ireland.
• Assist with the execution of the Pathway Fund Advertising/Communications Strategy and prepare publicity materials including print, web and social media in adherence with lead funder guidelines.
• Develop and maintain an Issue Log to detail issues and concerns, actions taken and communication with projects held centrally and individually.
• Assist with the development of quarterly implementation, management, progress and financial reports to lead funding body.
• Provide support with data management, quality control and verification of payments.
• Assist with operational and financial issues in relation to funding and contractual agreements.
• Able to work in the absence of other staff and use initiative to prioritise workload.
• Assist with the development of the Pathway Fund Annual Reporting.
• Provide secretarial support to the Pathway Fund Team including planning and coordination of meetings, minute-taking, preparation of papers, and following up on actions.
• Develop and maintain computerised and manual filing systems that meet the needs of the Pathway Fund Team.
• Diary management of the Pathway Fund team and make appointments as appropriate.
• Complete text processing, photocopying, faxing, scanning and emailing duties to a high standard.
• Maintenance of Pathway Fund database and production of mail-merged Letters of Offer, guidance, general correspondence and reports from same.
• Production of reports in relation to analysis of project grants and technical assistance.
• Support the monitoring and evaluating of financial activities and ensuring overall programme objectives are met.
• Liaising with fund staff in relation to monitoring of expenditure/returns from projects supported under the DE Pathway Fund.
• Liaise with project staff.
• Perform general office duties, as required, including dealing with visitors/callers and appointments, stationery stock maintenance, provide catering for meetings, handling telephone, postal and email communications, and replying to all general queries regarding the work of the Pathway Fund.
• To represent the business as agreed with the Line Manager(s).
• To be committed to own and employees’ personal development and growth.
• To provide the appropriate service and to treat all stakeholders in a courteous and respectful manner.
• To take part in and assist in the organisation of special events, outings, visits and any other activities as required.
• Be available for planning, review, support and appraisal meetings and any relevant training and staff development as required.
• To carry out any other duties as required.