Apple Recruitment are recruiting for a Temporary
Corporate Services Executive Officer on behalf of our client, Northern
Ireland Public Services Ombudsman (NIPSO), based in the Belfast area.
Main duties and responsibilities:
Records Management
·
Identify records due for disposal and arrange for their review
of by the relevant information governance lead.
·
Arrange the secure disposal of records approved for destruction
Finance
·
Complete assurance checks in respect of payments processed.
·
Support the Corporate Services Admin Officer with raising of
purchase orders on finance system, inputting of invoices and processing
payments as required.
·
Co-ordination of the asset management procedures within the
Office.
Premises
and Facilities Management
·
Undertake the role of NIPSO premises officer including liaison
with contractors and NIPSO’s landlord.
·
Ensure the schedule of planned, preventative maintenance works
is undertaken and arrange / co-ordinate all remedial maintenance works
including monitoring of online property maintenance system (AMPS).
·
Undertake the role of NIPSO Health and Safety Officer and
ensuring compliance with the NIPSO Health and Safety Policy and Fire Safety
Procedures, recommending to management changes/updates as appropriate.
·
Maintain relevant premises records.
·
Ensure housekeeping of office accommodation in accordance with
laid down requirements.
Procurement
Contract Management and IT
·
Oversee the maintenance of a NIPSO contract management database
to ensure good practice and control over contract reviews, renewals and
expenditure.
·
Liaise with NIPSO’s nominated Centre of Procurement Excellence
(CoPE – CPD) regarding participations in collaborative procurements.
·
Assist the Finance, Procurement & Corporate Services Manager
where necessary with procurement exercises, tenders and contract management.
·
Support the Corporate Reporting and IT Officer with staff IT
related queries and assist with resolving problems including liaison with IT
ASSIST.
If you wish to apply or would like more information, please
email your CV in Microsoft word format to Caroline
Parker by clicking on the link below by Tuesday
29th October 2024.
You must also include a
bullet pointed synopsis at the top of your CV demonstrating how exactly you
meet the Essential Criteria below:
1). 3 years’ recent
relevant experience of:
(i) Providing
administrative support within an office environment
(ii) Working under
pressure to successfully manage competing work priorities.
(iii) Communicating
effectively with internal and external stakeholders.
(iv) the use of
Microsoft Office packages particularly MS Word and Excel, to extract
information and produce reports.
(v) managing health
and safety issues within an office environment.
(vi) Providing
support and guidance to staff to enable them to carry out their duties and
ensure efficient operation of the office.2. ECDL Advanced Level or in depth
experience and knowledge of Microsoft Packages including Word or equivalent
2.) Essentials skills and knowledge:
• Organisational and planning skills
• Oral and Written
Communication
• Collaborative
Working
• Attention to
detail
• Initiative and
Problem-Solving skills
• Continuous
Improvement
Desirable
Criteria:
• Experience of
facilities management.
• Experience of
finance systems.
• Experience of
working in the public sector.
• Experience of
providing input for briefing papers, reports and policies.
• A qualification
in health and safety.
Further Details:
· Salary: £27,897 -
£28,483
· Hours: 37.5 hours per
week, Mon – Fri, 9am – 5pm
· Duration: Up to 6
months with possibility of extension
If you wish to apply or
would like more information, please email your CV in Microsoft word format to Caroline Parker by clicking on the link
below by Tuesday 29th October 2024.
Applicants must ensure
their CV is accurate and up to date. The CV should include your full employment
history inclusive of dates, all academic achievements and full personal contact
details.
Please note only
applicants that match this criteria can be considered for the role.
Apple Recruitment
Services is acting as an Employment Agency in relation to this vacancy. Apple
Recruitment Services is an Equal Opportunities Employer.