Your New Company
Hays is partnering with a non-governmental association to recruit a temporary Corporate Services Executive Officer to support the organisation's Corporate Services team in the delivery of a range of functions including Finance, IT, Health & Safety, information governance and Facilities Management.
Your New Role
• Identify records due for disposal and arrange for their review by the relevant information governance lead.
• Support the Corporate Services Admin Officer with raising of purchase orders on the finance system, inputting of invoices and processing payments as required.
• Co-ordination of the asset management procedures within the office.
• Ensure the schedule of planned, preventative maintenance works is undertaken and arrange / co-ordinate all remedial maintenance works including monitoring of online property maintenance system (AMPS).
• Ensuring compliance with the Health and Safety Policy and Fire Safety Procedures, recommending management changes/updates as appropriate.
• Oversee the maintenance of the contract management database to ensure good practice and control over contract reviews, renewals and expenditure.
• Assist the Finance, Procurement & Corporate Services Manager where necessary with procurement exercises, tenders and contract management.
• Support the Corporate Reporting and IT Officer with staff IT related queries and assist with resolving problems including liaison with IT ASSIST.
• Test and maintain the business continuity plan, recommending to management changes/updates to the relevant policies and procedures as appropriate.
• Contribute to the planning, organisation and delivery of events, conferences, launches, adjudications and other externally focused occasions which take place in their offices or externally.
• Maintenance of all Corporate Services procedures and records including procurement document and Post Project Evaluations.
What You’ll Need to Succeed
Three years’ recent relevant experience of:
- Providing administrative support within an office environment
- Working under pressure to successfully manage competing work priorities.
- Communicating effectively with internal and external stakeholders.
- The use of Microsoft Office packages particularly MS Word and Excel, to extract information and produce reports.
- Managing health and safety issues within an office environment.
- Providing support and guidance to staff to enable them to carry out their duties and ensure efficient operation of the office
What You’ll Get in Return
- Salary of £27,897 to £28,483
- Belfast City Centre Location
- Temporary 6-month contract
- Full-time working pattern
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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