Executive Officer (Corporate Services Officer - EOII)

Honeycomb Jobs is delighted to be working with our public sector client, to recruit a temporary Corporate Services Officer at EOII level based on site in Belfast.

The Client – Our quasi-public sector client is an independent body providing an impartial and free examination of complaints about a range of public services.

The Role: This credible position reports into the Finance and Corporate Services Manager. Duties will include but will not be limited to:

• Identify records due for disposal and arrange for their review of by the relevant information governance lead.
• Arrange the secure disposal of records approved for destruction
• Complete assurance checks in respect of payments processed.
• Support the Corporate Services Admin Officer with raising of purchase orders on finance system, inputting of invoices and processing payments as required.
• Co-ordination of the asset management procedures within the Office.
• Undertake the role of premises officer including liaison with contractors and the organisation’s landlord.
• Ensure the schedule of planned, preventative maintenance works is undertaken and arrange / co-ordinate all remedial maintenance works including monitoring of online property maintenance system (AMPS).
• Undertake the role of Health and Safety Officer and ensuring compliance with the Health and Safety Policy and Fire Safety Procedures, recommending to management changes/updates as appropriate.
• Maintain relevant premises records.
• Ensure housekeeping of office accommodation in accordance with laid down requirements.
• Maintenance of all Corporate Services procedures and records including procurement document and Post Project Evaluations.
• Undertake any other Corporate Services duties appropriate to grade and as directed by line management including ad hoc project work as required.

The Person

As the successful candidate you will have the following background and experience:

Essential:

Three years’ recent relevant experience of:

• Providing administrative support within an office environment.
• Working under pressure to successfully manage competing work priorities.
• Communicating effectively with internal and external stakeholders.
• The use of Microsoft Office packages, particularly MS Word and Excel, to extract information and produce reports.
• Managing health and safety issues within an office environment.
• Providing support and guidance to staff to enable them to carry out their duties and ensure efficient operation of the office.

Desirable:

• Experience of facilities management.
• Experience of finance systems.
• Experience of working in the public sector.
• Experience of providing input for briefing papers, reports and policies.
• A qualification in health and safety.

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact David McClure, Senior Recruitment Consultant at Honeycomb on

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs www.honeycomb.jobs

** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **