Location:
Belfast
Workplace:
Hybrid
The
Opportunity:
The Entity Governance and Compliance Specialist will
focus on the design and implementation of complex domestic and cross border
reorganizations. The Group is experienced in reorganizations of all types and
includes experts from a number of our practice areas.
As
part of this Group, our Corporate Maintenance practice helps clients meet their
annual corporate compliance obligations such as filing statutory accounts and
annual returns, as well as implementing changes to legal entities such as
director and auditor changes.
Our
Global Corporate Maintenance Solutions ("GCMS") service has been
established as an innovative way to help clients coordinate and monitor the
performance of their essential corporate maintenance obligations and the GCMS
team in Belfast has been established to carry out, track and coordinate related
work efficiently and to high standards of quality and consistency.
The
role of a Global Corporate Maintenance Solutions Specialist is to work with our
lead offices and corporate maintenance teams across the Baker McKenzie office
network and to be lead contacts for and supporting key global clients. It is
expected that the GCMS client portfolio will continue to grow.
A
GCMS Specialist will have a very strong work ethic, attention to detail and a
genuine interest in assisting with corporate maintenance matters and advancing
the development of the GCMS team.
Working
at Baker McKenzie:
Baker
McKenzie is the world’s leading law firm with offices all over the world. Our
Belfast Centre is home to over 400 teammates in both legal and professional services
such as finance, IT, marketing and business support.
We
offer one of the best workplace benefits packages in the business with
comprehensive private health cover, income protection, life assurance and a
full employee assistance plan. These and a host of other benefits make us one
of the most desirable companies to work for in Belfast.
We
are committed to promoting inclusion, diversity and equity for all and are
confident we can provide a career as individual and as exceptional as you.
About
the role:
As
part of this role, the successful candidate will:
Responsibilities:
- Act as a key client contact
on GCMS projects
- Develop, populate and
maintain project and client-specific IT platforms
- Coordinate the provision of
corporate maintenance services and be responsible for technical quality.
This will include working with local legal experts around the world to
manage corporate maintenance deadlines such as filing annual accounts for
clients' entities globally, managing large-scale multi-jurisdictional
changes such as director and officer changes, developing know how and
templates in this area, advising clients on any compliance issues
identified by local legal experts and working with local experts to advise
best course of action
- Project manage the
onboarding process for new GCMS clients including transition planning,
liaising with clients as to the delivery of internal instructions and
transition plans to their internal teams and third party providers,
managing the in-scope entities list, fees and budgets, documenting the
invoicing schedules and fee arrangements, establishing timing for
completion of the initial compliance review, setting up regular client
update calls, collating contacts for preferred correspondent law firms,
supervising GCMS Legal Professionals and Administrators involved in the
process, managing client expectations, cementing the client relationship,
and providing the GCMS team manager with regular updates in relation to
the above
- Track and monitor the
updating of compliance trackers, escalate any upcoming or lapsed deadlines
to the GCMS Company Secretary and lead associates as appropriate
- Escalate issues to the GCMS
Manager or lead associates as appropriate with proposed solutions to those
issues and independently implementing their resolution
- When required, contact
correspondent law firms for fee proposals, contribute to pitches, fee
proposals and client RFPs, assist with demonstrations and provide context
as required during the sales process and assist the GCMS Manager in
liaising with partners, business development teams and other internal
contacts as to the suitability of GCMS for clients
- Work with other GCMS
Specialists to prepare client invoices
- Assist GCMS Manager in
preparations for quarterly/bi-annual or annual client review calls and client
visits, and in answering client queries about the GCMS retainers, scope of
services, and in general, to build lasting relationships with client
contacts
- Identify ways to enhance and
retain current GCMS client relationships
- Assist the GCMS Manager in conducting
fee analysis, and monitoring project and fee status
- Work with the GCMS Manager
and Company Secretary to capture know-how, refine process mapping,
efficiencies and best practice on an ongoing basis; facilitate embedding
of new processes; refine process guidance and communicate across the
network as appropriate
- Provide training and
guidance to corporate maintenance teams across the network, external local
counsel and clients
- Identify areas for
professional development
- Assist in the orientation of
new staff and the development and supervision of GCMS Legal Professionals
- Share and contribute to the
growth of the collective knowledge of the GCMS team
Essential
Criteria:
To
be successful in this role you will need:
Skills
and Experience:
- Graduate (2:1 preferred)
- Advanced in Microsoft Office
applications (Intermediate Excel and Word is essential)
- Strong technical skills
(experience of SharePoint an advantage)
- Previous professional
services sector experience, ideally legal or as a company secretary
- A positive team member and
active contributor in a team environment
- Excellent organisational,
prioritisation and problem solving skills
- Confidence to liaise with
people at all levels of the firm
- Exceptional attention to
detail is a must
- Manages multiple work tasks,
prioritizes time and meets deadlines and proposes solutions where
conflicts exist
Diversity
& Inclusion
- Respects and enjoys the
diversity of cultural, social and academic backgrounds found in the Firm
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Matching this job role: Compliance Officer
Baker McKenzie
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City Quays One,
7 Clarendon Road,
Belfast,
Co. Antrim,
BT1 3BG
Job Ref: S3413b