Higher Clerical Officer

The Recruitment Co are currently working with a large Public Sector body to recruit for a Higher Clerical Officer to join their team based in Grangewood Health Centre.

MAIN DUTIES & RESPONSIBILITIES

• Provide a full secretarial support service to the team and other professionals.
• Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality.
• This also includes minute taking.
• Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution photo copying, binding and ensure relevant files are available for meetings.
• Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items. This will include the writing and drafting of routine letters for signature.
• Facilitate communication within the department by liaising with relevant staff.
• Dealing with telephone calls and enquiries and taking relevant action as appropriate.
• Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.
• Assist in the production of Power Point presentations required by department.
• Provide administrative support in the production of policies and reports produced within the department.
• Supervision of clerical staff if post requires so.
• Management of stationary stock levels throughout the department using stock catalogue and
• non-stock requisitions so levels of stock are adequately maintained.
• Update/search information on client database (Paris/Socare) as required.
• Contribute to the collection and collation of statistical information on a regular basis
• Operate a Petty Cash system as required and in line with Trust policy.

General Management Responsibilities

The post holder will promote and support effective team working, fostering a culture of openness and transparency. The post holder will ensure that they take all concerns raised with them seriously and act in accordance with ‘Your right to raise a concern (Whistleblowing)’ policy and their professional code of conduct, where applicable.

This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

Criteria

A minimum of 5 GCSEs (Grade A-C) to include English Language and Maths or equivalent qualifications or higher standard of education AND 1 year administrative/ clerical experience
OR

NVQ Level II Business & Administration or equivalent and 1 year administrative/ clerical experience

OR

3 years administrative / clerical experience

In addition to one of the above
6 months experience using Microsoft Office
including Outlook, Powerpoint, Excel and Word is also essential.

To discuss this role in more detail please apply below or email