Apple Recruitment are recruiting for a Procurement
Advisor on behalf of NI Fire and Rescue Service (NIFRS) to be based in the Lisburn area.
The post-holder will support the Procurement and Contracts
Manager in delivering an efficient and effective procurement & contract
management service that ensures NIFRS has access to procure the goods and
services required to support the needs of the communities it serves.
Main duties and
responsibilities:
·
To support the Procurement and Contracts Manager in the
provision of an efficient and effective Procurement and Contract management
service.
·
To comply with, and support, the NIFRS Procurement Strategy and
provide advice to internal stakeholders on all procurement matters including
tendering, quotations, contract management and procurement legislation.
·
To support and deliver the day to day procurement and contract
management functions and maintain relationships with NIFRS Centres of
Procurement Expertise (CoPE) Business Services Organisation (BSO) Procurement
and Logistics Service (PaLS) and Central Procurement Directorate (CPD).
·
To liaise with the relevant CoPE organisations regarding
procurements to ensure effective planning and management of tenders.
·
To assist in Procurement Awareness training as required for
internal stakeholders.
·
Complete procurement of goods through compliant routes to
deliver Value for Money solutions within the public procurement policy, legal
and accountability frameworks.
·
To assist in fulfilling and monitoring Key Performance
Indicators for NIFRS Procurement Function to demonstrate positive performance
of service.
·
To exercise judgement or discretion within a framework of rule,
practice and precedent to identify and select the most appropriate course of
action from a range of options within a procurement and contract management
setting.
·
Collation, analysis and interpretation of spend information from
numerous sources in order to identify efficiencies, procurement and contract
improvements.
·
To provide procurement & contract management advice to
internal contract managers and day-to-day assistance with the operational
management of contracts, including service level agreements (SLA’s).
·
Ensure supplier performance is proactively monitored, contract
Management Information is analysed and relevant reports on contractor
performance and analytics is documented.
·
Lead, conduct and participate in contract review meetings with
NIFRS Contractors/Suppliers.
·
Ensure that all complaints are dealt with promptly and
effectively to resolution.
·
To manage all Contract and Procurement queries to ensure timely
and informative responses to all stakeholders.
·
To approve orders when required in line with delegated
Procurement authority limits following accuracy and validity checking.
·
To assist with the invoice clearing process within the
e-procurement system.
·
To approve the addition of goods/services onto the e-procurement
system, in accordance with NIFRS policies.
·
To provide the necessary information to facilitate completion of
all statutory/regulatory returns and requests for information from the sponsor
body.
·
Run regular system reports to monitor Contract and Non Contract
Spend and update the Contract Management database to ensure compliance with
control limits.
·
Assist the Procure to Pay
Team in the approval of requisitions to ensure spend is compliant.
·
To provide final quality assurance of Procure to Pay
procurement-related transactional processing.
If you wish to apply or would like more information, please
email your CV in Microsoft word format to Caroline
Parker by clicking on the link below by Monday
4th November 2024.
You must also include a bullet pointed
synopsis at the top of your CV demonstrating how exactly you meet the Essential
Criteria below:
1a.) Hold an HNC (or equivalent)* or above
examination qualification and two years’ demonstrable experience working in a
procurement environment within a large** complex organisation;
OR
1b.) Have four year’s demonstrable experience working in a
procurement environment within a large** complex organisation
** A large organisation is
defined as having more than 100 staff and a budget exceeding £10m.
2.) Can demonstrate:
·
Excellent planning and delivery of high quality work with
excellent attention to detail;
·
Excellent management of working relationships skills and the
ability to influence management;
·
Experience in the use of Information Technology systems
including Microsoft Office Suite, and management information/Finance systems.
·
Knowledge in relation to procurement and the procurement
lifecycle to include procurement legislation applicable to Public Sector.
3.) Possess a full, current UK driving licence or have access to
a form of transport which enables them to fulfil the full requirements of the
job.
Further Details:
· Hourly Rate: £18.91
· Hours: 36.25 hours per week, Mon-Fri
· Duration: Up to 6 months with
possibility of extension
If you wish to apply or would like more
information, please email your CV in Microsoft word format to Caroline Parker by clicking on the link
below by Monday 4th November 2024.
Applicants must ensure their CV is
accurate and up to date. The CV should include your full employment history
inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match
this criteria can be considered for the role.
Apple Recruitment Services is acting as an
Employment Agency in relation to this vacancy. Apple Recruitment Services is an
Equal Opportunities Employer.