Administrator

The Recruitment Co are currently working with Glencraig Community College in recruiting for a Administrator to join their Social Care Department.

Purpose of the Job:
The post holder will provide efficient and accurate administrative support to the Social Care Department, and other Corporate Service Functions as directed by the department managers. The individual will be responsible for maintaining records, processing confidential and highly sensitive data, and completing ad hoc administrative work.
They will be responsible for answering and directing calls and on occasions providing reception cover.

Key Duties & Responsibilities:

• Administration Support to Social Care Department: -
• To provide general support and assistance to the Registered Managers, Deputies and on occasions the Residential Group Leaders.
• Processing and recording Incident Reports to ensure compliance with all Service Level agreements / Statutory Stakeholders’ requirements.
• Preparation and maintenance of existing summary incident reports.
• Maintaining accurate and secure records of service users’ information.
• Collation and recording of monthly staff attendance record reports.
• General typing and filing duties.
• Ensuring service user data confidentiality.
• Attend meetings, take notes and issue minutes and prepare accurate reports when required.
• Assist with maintenance and coordination of supervision records for social care workforce.
• Assist the Social Care Managers with day-to-day correspondence with staff, regulatory bodies and all relevant stakeholders.

Qualities and Disposition

• Ability to undertake such work you are assigned in a careful, efficient and organised way and in compliance with current standards, regulatory requirements and according to organisational procedure.
• The ability to communicate in a friendly, helpful, professional and non-prejudicial manner in your dealings
• with external applicants, staff, residents, pupils and visitors to the Community.
• The awareness of the need for confidentiality around all sensitive information.

Essential Criteria

NVQ Level 3 (or equivalent) in Business Administration
OR
5 GCSEs (or equivalent) to include a minimum level ‘C’ grade in English language and Maths

(In the case of applicants who do not meet the qualification requirements of the post but have 4 years’ experience in similar Diploma in Office Administration Application form and Qualification Certificates.)

Experience With the NVQ Level 3 qualification: At least six months experience working within an office environment.
OR
With the 5 GCSEs:
A minimum of 2 years relevant experience in a similar post. Excellent working knowledge of MS Office package with particular experience of Word, Excel and Outlook.

To discuss this role in more detail send your CV to the below details or contact