Apple Recruitment are
recruiting for a Band 3 Finance Assistant on behalf
of our client to work with the Western Trust in Tyrone & Fermanagh Hospital
·
Hourly Rate: £11.67
·
Hours: 37 ½ hrs xi, Mon-Fri 9am-5pm, 30 min
break
·
Duration: 2 months with review of extension
·
Location: Omagh
Please note only applicants
that match this criteria can be considered for the role.
Criteria:
·
5 GCSE’s
(Grade A-C) including English Language and Mathematics or Accounts
AND
·
1 years’ finance,
or admin and clerical experience
OR
·
3 years’ finance, or admin & clerical experience
AND
·
Basic
accounting/finance/admin/clerical knowledge
·
Knowledge
working of spreadsheets and MS applications
Job Summary
The Post-holder will be
required to work as a member of the Finance team, assisting in the delivery of
efficient and high quality financial services to the Trust. They will have good communication skills, the
ability to work independently, to work accurately and maintain confidentiality.
Duties
To assist in the provision of
efficient and effective financial services in relation to one of the following
functions:-
(A)
Financial Assessment (Residential & Nursing Homes)
To assist in the
facilitation of an efficient and effective financial assessment, collection and
payment service for service users in a residential or nursing home setting.
To assist in the
assessment of contributions due from clients admitted to statutory/private/voluntary
nursing and residential homes, in accordance with the Charging for Residential
Accommodation Guide and within laid down timescales.
(B)
Direct Payments/Self-Directed Support
To assist in the
management of the Direct Payments system including setting up payment
schedules, monitoring, maintaining and liaising with users and staff in
relation to Direct Payments.
(C)
Retained Finance
To assist in the
delivery of a range of financial support services in relation to income,
payments and payroll and will provide input to the payments function and will
also become proficient in income as part of a team to support the Trust in
liaising with BSO Shared Services, carrying out processes to ensure invoices
are raised/ paid and assisting with queries.
The post holder will be expected to
undertake duties in the cash office as required and provide service and
monitoring function in relation to service users in the community.
(A)
Financial Assessment (Residential & Nursing Homes)
To
ensure that all appropriate documentation is received and is completed properly
for persons admitted to statutory /private/ voluntary homes and any necessary
follow up action is taken.
To
update client records in respect of admissions/discharges and deaths accurately
and in a timely manner.
To
verify income and assets as required.
To
maintain and update records of clients with statutory disregards.
To
notify the client or their representative and the Home of the assessed charge.
To
produce and distribute standard system reports as per laid down procedures and
timescales.
To
assist in the preparation of briefing papers for consideration of the Trust’s
Scrutiny Group where necessary e.g. discretionary disregard applied for.
To
liaise with clients, their representatives, Care Managers, solicitors and
statutory agencies as necessary.
To
ensure that assessment queries from whatever source are addressed and resolved
in a timely manner.
To assist in the recovery of all
income due to the Trust from clients or their representatives
To
facilitate the distribution of personal allowances to residents in statutory
homes.
To
maintain accurate manual and computer records of all transactions in respect of
pensions and benefits including the appropriate allocation of personal
allowance
To
liaise with residents, their representatives, Care Managers, solicitors and
statutory agencies as necessary.
To
ensure that pension/benefit queries from whatever source are addressed and
resolved in a timely manner.
Cash Office
Receipt, accurate recording and safe custody of all
monies due to the Trust
Preparation of bank lodgement and banking
Ensure accurate recording and safe custody of
patient’s property
Ensure paying out of patients property accounts
Maintain petty cash floats
Payment of patient travel claims
Collection of catering and other miscellaneous cash
Receipting cash received
Provide information to the Compensation Recovery Unit
(CRU)
Assist in monitoring RTA income
Filing support documentation
(B)
Direct Payments/Self-Directed Support (SDS)
To assist in setting up Direct Payment schedules for regular
payment cycles and one-off payments to meet deadlines and ensure accurate
payment to service users.
Contact social work staff in relation to setting up of
Direct Payments, including receiving and querying sensitive information about
service users.
Assisting in maintaining an accurate register of all direct
payment users and associated documentation and records.
To assist processes regarding the cancellation, suspension,
increase and decrease of direct payment packages in response to requests from
social workers
To maintain and update records in relation to all aspects of
direct payments
Assist in monitoring quarterly financial returns from
service users and following up when these are not submitted on time.
Assist in responding to basic enquiries from service users
and staff by phone, email and letter
To assist in the recovery of all income due to the Trust
from clients or their representatives
To maintain accurate manual and computer records of all
transactions in respect of direct payments
To follow-up on all outstanding information required from
social workers, service users and other parties.
(C)
Retained Finance
Record and analyse all transactions accurately, supported by
appropriate authorised primary documentation in accordance with the Trust’s
Standing Financial Instructions, internal financial procedures and statutory
reporting requirements laid down by the DHSSPS, covering all types of payments
which come through the Retained Finance Function e.g. petty cash reimbursements,
for any appropriate verification by other team members.
Provide expertise input to the payments function and become
proficient in income as part of a team, to support the Trust in liaising with
BSO Shared Services, carrying out processes to ensure invoices are raised/ paid
and assisting with queries.
Ensures that all invoices / accounts / payments which come
through Retained Finance Office or are to be actioned on efin are processed
accurately and timeously.
Process all petty cash reimbursements on a timely basis
Ensure that all documentation and records are matched and
filed in accordance with the Trust’s policies and procedures
Liaise with PALS in relation to orders, deliveries, prices
etc and develop and maintain an appropriate knowledge of PALS and Trust
procurement policies and procedures
Prepare Foster care and other travel claims for input to
efin.
Prepare appropriate spreadsheets for upload to
efin
Applicants must ensure their
CV is accurate and up to date. The CV should include your full employment
history inclusive of dates, all academic achievements and full personal contact
details.
If you wish to apply or would
like more information, please email your CV in Microsoft word format to
Apple Recruitment Services is
acting as an Employment Agency in relation to this vacancy. Apple Recruitment
Services is an Equal Opportunities Employer.