Accounts Services Administrator with NIFRS based in Lisburn
£11.48 per hour, 36 1/4 hours each week, 9am start
Temporary contract, 6 months approximately
Experience
and Qualifications
Essential:
1. Possess a minimum of 5 GCSEs at ‘A’,
‘B’, or ‘C’ grades or equivalent (including English Language and Mathematics).
and
2. Have a minimum of two years’ experience working in an Accounts Office environment to include:
a)
processing payments and income;
and
b)
working with a computerised
accounts package.
OR
3. Have a minimum of Four years’ experience
working in an Accounts Office
environment to include:
c)
processing payments and income;
and
d)
working with a computerised
accounts package.
4.
Can demonstrate:
a) effective
planning, organisation, prioritising skills and attention to detail and the
ability to work individually or as a team member;
b) effective
communication skills (both oral and written) and the ability to provide timely
and accurate information;
c) a
customer service orientation.
ROLE
To process payments and
income in an efficient, effective,
accurate and timely manner and in compliance with legislation, financial
instructions, scheme of delegation, policies, procedures and best practice.
To contribute as an integral member of the Finance
team to the provision of a modern, professional and responsive Financial Services
to support the vision and mission of NIFRS outlined below:
Competent in the use of Windows and other Microsoft applications
D DUTIES
d To process
payments and income in an efficient, effective, accurate and timely manner and
in compliance with legislation, financial instructions, scheme of delegation,
policies, procedures and best practice.
2. To assist as
required in the preparation of internal and statutory returns to ensure
compliance with legislation, financial instructions, scheme of delegation,
policies, procedures and best practice.
3. To operate
within the control framework in place within the department.
4. To assist
with end of month and end of year accounts procedures to support the
preparation of the financial and management accounts and other statutory
returns.
5. To assist
the Senior Accounts Services Administrator to implement internal and external
audit recommendations and assist as required with the provision of information
to internal and external auditors
6. To assist
with the set up and transmission of BACS payments as required.
7. To liaise
with other departments across the organisation to follow up outstanding
invoices and resolve queries to ensure timely payment.
8. To assist
with the preparation of reports to monitor relevant performance indicators in
relation to the accounts services team.
9. To maintain supplier
records including up to date bank details in compliance with policies,
procedures and best practice.
1. To assist as
required in the recording and reporting of fraud or potential fraud in line
with policy to ensure compliance with the National Fraud Initiative.
2. To administer
lodgements to the
NIFRS bank account, including physical delivery to the bank.
3. To provide
ad-hoc financial management information as required including; extraction and
calculation of figures and the creation of documents using software packages
such as MS Excel or Access, etc.
4. To assist
with the reconciliation of the bank balance including the monitoring of
outstanding cheques and
liaising with the bank regarding charges and ad hoc queries.
5. To assist as
required with information regarding Assembly questions and requests under the
Freedom of Information Act.
6. To assist in
the continual development of accounts payable processes, analysis and reporting
mechanisms and control processes.
Applicants must ensure their
CV is accurate and up to date. The CV should include your full employment
history inclusive of dates, all academic achievements and full personal contact
details.
If you wish to apply or would
like more information, please email your CV in Microsoft word format to
Apple Recruitment Services is
acting as an Employment Agency in relation to this vacancy. Apple Recruitment
Services is an Equal Opportunities Employer.