Admin Assistant – Communities (Scale 4)
1 year contract
Lisburn
KEY PURPOSE OF THE JOB:
As a member
of the Community Development & Resources Team the post holder will be
required to:
·
Provide
and develop a high quality administrative service across the Community Support
and Facilities & Resources teams.
·
Ensure
the efficient and effective day to day operations of the administrative office
and support the work of staff across the team.
·
Contribute
to the development of processes and systems to ensure continuous service
improvement.
KEY DUTIES AND RESPONSIBILITIES:
1. Provide a comprehensive administrative
service to support staff of the relevant service areas (see below) and provide
interchangeability at administrator level, in all designated areas.
2. Provide a high quality customer service
to support user groups, community / voluntary groups and other beneficiaries to
access the various elements of the service in line with Council policies and
processes.
3. Process and review information, grant
claims, payments and applications in line with Council procedures using both
computerised and manual systems.
4. Responsible for maintaining documents
and records management system for the service.
5. Responsible for the efficient operation
of computerised booking systems to include cash handling, receipting,
generating weekly income reports and end of month invoicing and organising cash
collections.
6. Responsible for ensuring Information
Systems e.g. grant administration, purchase order records, website and
government funding database are operating to maximum efficiency and
effectiveness and ensuring integrity and accuracy of the data held on systems.w
7. Administration of invoices to include
raising purchase orders, coding and payment in accordance with agreed
timescales and procedures.
8. As directed, assist with the preparation
of Monthly / Year End Reports and assist in preparing reports and statistical
returns to relevant Council Departments, external bodies and Council
Committees.
9. Promote equality of opportunity and
access in service delivery and in employment of staff through the mainstreaming
of equality within the Council.
The services
within the unit are:
·
Community
Development
·
Community
Events
·
Good
Relations
·
Directly
managed community centres
·
Satellite
Community Centres
·
Community
grant aid & resource provision
·
Community
Transport
·
Advice
Services
It is essential that applicants have a
minimum of:
QUALIFICATIONS
1.1 – Five GCSE passes at grade A-C, NVQ
level 2 or equivalent.
EXPERIENCE
1.2 – Two years’ relevant experience in both
of the following areas of responsibility.
-
Administration
-
Operating
and maintaining a computerised Information System
Where
applicants do not hold the qualifications as outlined in 1.1, they must demonstrate a minimum of five years’ experience as outlined in 1.2.
Knowledge:
·
A
working knowledge of computerised booking and financial systems.
Desirable:
·
Experience
and knowledge of using Financial Systems.
·
Experience
and knowledge of using Computerised Legend Booking System.
·
Experience
of working with Voluntary and Community groups and the general public.
Other Information:
Location: Lisburn
Hours: 37 hours per
week 9.00-5.00 pm
Hourly Rate of pay: £13.02
per hour plus accrued holiday pay
Start Date. 1st
October to September 2025 (1 Year temporary contract)
Closing Date: 26th
September at 11.00 am
To Apply: If you
would like to apply for this role, please send us your updated CV via the link
provided and one of the team will be in touch with you. Or if you would like to
discuss this position, please contact our office to speak to one of our consultants.
We are an equal
opportunities employer. We welcome applications from all suitably qualified
persons.