Compliance and Project Officer (Permanent)
£29k-£33k -
Belfast
1.
Scope
1.1 The Compliance and Project Officer will provide
broad Health, Safety and Well being advice and guidance to the organisation by
acting as an internal consultant to own the relationship between the Resources
Directorate and other departments.
2 Key
corporate responsibilities
2.1 To contribute fully, at the
appropriate level, to the operations of the relevant Business Unit in order to
achieve the objectives of our clients Corporate and Operational Plans.
2.2 To contribute fully, at the appropriate level,
within the relevant Business Unit to
The clients:
(i)
accountability
and performance management framework;
(ii)
risk
management framework;
(iii)
quality
management framework; and
(iv)
communications
management framework.
The post holder will ensure
the compliance of self and, where appropriate, others with these frameworks
such that they support the achievement of the clients Corporate and Operational
objectives.
2.3 To assist the relevant line
management, Business Unit Manager, Director and Top Management Team in
supporting the functions and responsibilities of the clients and all of its
committees.
2.4 To ensure that the client secures value for money from the resources
available to it.
2.5 To ensure, as appropriate to
the level of the post, that the client operates an effective and transparent system
of decision-making which includes a robust challenge function at all levels.
2.6 To contribute fully, as
consistent with the scope of this role, to the full range of the Business
Unit’s work in relation to business improvement models including ISO, IiP and
Customer Excellence, taking ownership, where applicable, for formal documentation,
policies, practices, procedures, records, reports and 1
statistical information. The
post holder will be required to identify measures and targets to develop
meaningful approaches to bench marking consistent with a culture of continuous
improvement
2.7 To be responsible for
maintaining the client records in accordance with the ISO Overview Procedure
and to become familiar with records management practices and the implication of
the Freedom of Information (FoI) and Data Protection (DP) Acts.
2.8 To contribute to the
effective discharge of the Section 75 duties in line with the clients Equality
Scheme.
2.9 To carry out any other
duties, falling reasonably within the competence and capability of the post
holder, to support the achievement of the clients objectives as directed by line management,
Business Unit Managers and Top Management Team.
3.
Key accountabilities:
The post-holder will have
primary responsibility for the Resources team’s core areas of work as well as a
focus on Compliance ie H&S, ISO, Audits and Resources Projects. They will
also hold a cross functional role within the Resourcing Directorate. The
post-holder will:
3.1 support the transformation
agenda in the Resource function to deliver a partnership approach with Business
Managers by contributing to the delivery of key targets as defined in the
overall People and Estates Strategy;
3.2 drive consistency of approach
across the client in relation to Health
and Safety by the promotion of a positive health and safety culture across the
organisation, identifying trends, reporting, and liaising with colleagues on
interventions to minimise risk;
3.3 contribute to the development
of new and revised policies in association with the clients staff handbook,
ensuring compliance with best practice and current legislation including ISO
45001;
3.4 be the Resources team lead on
the ISO and MRM matters, co-ordinating responses and developing action plans
and preparing reports for audits and Committees;
3.5 support the Facilities
Manager in the development and delivery of Infrastructure Management;
3.6 conduct internal and external
audits and monitoring to plan, ensuring that recommendations for improvement
are implemented;
3.7 undertake investigations in relation to
grievances and disciplinary as required;
3.8 at times of peak demand,
support recruitment and selection processes to ensure effective recruitment
within legislation requirements;
3.9 support the Head of Resources
in the development and implementation of new initiatives and be the lead on the
deliver of modernisations projects across the Resources function;
3.10 support the Health & Safety and
Environmental People Partner with the promotion of a positive Health &
Safety and an environmentally friendly culture across the organisation.
4.
Key people management responsibilities
The post is line management
role. The post-holder will have responsibility for one member of staff.
The post-holder will:
4.1 manage and develop all staff
reporting to the post-holder to ensure efficient delivery;
4.2 have due regard at all times
for the personal health and safety for oneself and others within the relevant
section, team, Business Unit and organisation in general.
5.
Key financial management responsibilities
5.1 The post-holder will support
and be accountable to the Facilities Manager for aspects of budgetary control
in relation to FM and Health and Safety.
Person Specification
Post: Compliance
and Project Officer
Essential
Criteria
Please
provide evidence against how you meet each criterion
in the
appropriate box on the application form:
Education/Training
One
• Hold
or working towards CIPD Level 5
AND/OR
• Hold
or working towards NEBOSH qualification
Experience
Two
Two years’ experience of working in a
generalist HR environment
Three
Experience of participating and driving
Organisational Compliance
e.g. Health and Safety, ISO activities; to
ensure adherence to
standards
Four
Experience of providing professional support
and guidance to others
to prevent or resolve issues
Five
Experience of auditing procedures and/or
policies to include reports
and action plans
Six
Experience of contributing to improving
practices and/or
procedures; by supporting the delivery of a
modernisation project or
supporting an improvement to business
processes
Skills
•
Exceptional organisational and interpersonal skills with the ability
Seven
to build strong effective working
relationships
•
Excellent communication and influencing skills
Other
Access to a form of transport which will allow
the post holder to fulfil
the duties of the post
Desirable
•
Relevant professional qualification in Health & Safety.
Criteria
•
Project Management qualification e.g. PRINCE
OTHER INFORMATION:
Location: Belfast City Centre
Hours of Work:36.25 per week
Salary: The salary for this post will be on the NJC scale
points 19 - 25, currently £29,777 - £33,945 per annum
Closing Date: 4 October @ 5.00 pm – Application
form only
To Apply: If you would like to
apply for this role, please send us your updated CV via the link provided and
one of the team will be in touch with you. Or if you would like to discuss this
position, please contact Task Recruitment to speak to one of our consultants.
We are an equal opportunities employer. We
welcome applications from all suitably qualified person’s.