Administrative Services Officer

Apple Recruitment are recruiting for an Administrative Services Officer (Band 4) on behalf of HSCNI Strategic Planning and Performance Group (SPPG) based in Belfast area.

Main duties and responsibilities:

· To be responsible for ensuring all mandatory eLearning training is fully completed by all SPPG staff and monthly returns produced for consideration of Group Heads

· To hold responsibility for ensuring adherence to the relevant Contracts Management procedures and policies within the Corporate Business function

· To be responsible for the development, input management and maintenance of the databases for revenue and HSC Recharge costs.

· To liaise with the Local Commissioning Group (LCG) Chair, Assistant Director and Senior Managers and provide business support in relation to the monthly LCG / Commissioning Groups meeting within the agreed timescales.

· Responsible for the day to day management of the administrative function of the local office and the provision of support to the Assistant Corporate Business Manager and Corporate Business Lead relating to regional secretariat support.

· To establish and maintain effective communication systems within the Corporate Business Team, and other directorates both internal and external to the SPPG.

· To develop, organise, manage and maintain secure filing systems both manually and electronically in line with Good Management/Good Records guidelines and office standards.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by noon on Thursday 3rd October 2024.

You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below:

Applicants must, by the closing date:

1a.) A-Levels and GCSEs English & Maths (Grades A-C) or equivalent.

AND

18 months Administrative/Clerical experience.

OR

1b.) 3 years Administrative/Clerical experience.

2.) 1 year’s experience working with Microsoft Office (e.g., MS Word, MS Excel, MS Outlook), or similar.

3.) 2 years’ experience in high level word processing (report writing, spreadsheet maintenance etc.)

4.) Have an excellent working knowledge of Microsoft PowerPoint, Word, Access & Excel.

5.) Excellent interpersonal skills – ability to communicate fluently and effectively both writing and orally with other agencies, members of staff and all grades of staff

6.) Ability to work efficiently and effectively under pressure

7.) Ability to work as part of a team and to use own initiative

8.) Good organisation and time management skills with the ability to plan and organise work to deliver high quality work within tight timescales

9.) Self-motivated and willing to accept responsibility

10.) Ability to understand and analyse problems and devise practical and creative solutions

11.) Have a responsible attitude to dealing with sensitive and confidential information

12.) Working knowledge of the HSC systems.

13.) Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criteria will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by The Organisation which will permit them to carry out the duties of the post.

Desirable Criteria:

14.) Ability to use initiative to plan and organise work

15.) Ability to work accurately

16.) Have excellent organisation skills

Further Details:

· Hourly Rate: £12.86

· Hours: 37.5 hours, Mon-Fri 9am-5pm

· Duration: Up to 3 months with possibility of extension

· Required to travel between four regional offices i.e. Belfast, Ballymena, Armagh and Derry/Londonderry.

If you wish to apply or would like more information, please email your CV in Microsoft word format to Daniel Finlay by clicking on the link below by noon on Thursday 3rd October 2024.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Please note only applicants that match this criteria can be considered for the role.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.