Apple Recruitment are recruiting for a Business Management
Administrator (Band 3) on behalf of NI Medical and Dental Training Agency in Belfast
area.
Main duties and responsibilities:
Business Management responsibilities:
·
To assist with the administration, processing
and reporting of Medical and Dental Trainee Study Leave and Travel expenses
claim. This will include:-
o
Liaising with Trainees, Educational Supervisors
and NIMDTA Training
o
Support staff to ensure efficient processing of
Study Leave applications and expense claims
o
Management of the Shared Business Management
inboxes, responding to email enquiries
o
Ensuring claims are processed in line with
NIMDTA Guidelines and policies
o
Checking accuracy of application and travel
information
o
Updating and ensuring the accuracy of the Study
Leave database
o
Monitoring of Study Leave expenditure and
preparation of Study Leave reports
o
Maintenance of Study Leave course register
·
To assist with the administration and reporting
of NIMDTA’s contracts and procurement activities. Supporting staff throughout
the organisation ensuring compliance with procurement guidance.
·
To support NIMDTA staff in respect of HSC
financial processes and systems including FPM and e-procurement and liaising
with BSO Shared Service Centres.
·
To assist in the procurement of offsite venue
bookings and co-ordinating supplier quotes.
·
To assist in the procurement and booking of
flights and accommodation for NIMDTA staff and individuals working on behalf of
NIMDTA.
·
To assist in the administration of Lay
Representatives, maintaining the register and bookings diary and liaising with
NIMDTA staff
·
To assist in compiling Performance Reports
across all NIMDTA functional areas including the monitoring of Key Performance
Indicators.
·
To deputise for the Business Management
Officer(s) and provide appropriate cover within the Business Management team as
required.
Reception Responsibilities
·
Act as the first point of contact for all
visitors to NIMDTA premises ensuring they are greeted and assisted in a
professional, appropriate and courteous manner.
·
Monitor visitor access and maintain security
awareness
·
Organise meeting room bookings, liaise with
Administrative and Facilities Management personnel to co-ordinate arrangements
for meetings, courses and events within NIMDTA premises.
·
Answer telephone, screen and direct calls and
relay messages
·
Receive and sort incoming mail, outgoing mail
and deliveries
If you wish to apply or would like more information, please
email your CV in Microsoft word format to Daniel Finlay by clicking on the link
below by noon on Thursday 3rd October 2024.
You must also include a bullet pointed synopsis at the top
of your CV demonstrating how exactly you meet the Essential Criteria below:
Applicants must, by the closing date:
1a.) Five GCSE’s (including GCSE English Language and GCSE
Maths (Grades A* - C) OR equivalent qualification to demonstrate literacy and
numeracy OR Higher Qualification.
OR
1b.) 18 Months’ relevant experience.
2.) One year’s experience working with Microsoft Office
(e.g., MS Word, MS Excel, MS Outlook), or similar.
3.) Ability to use own initiative and work independently or
as part of a team to ensure that performance targets and objectives are met.
4.) Ability to prioritise work to achieve set deadlines.
5.) Effective communication skills, orally, written and
electronically.
6.) Hold a current full driving licence which is valid for
use in the UK and have access to a car on appointment. This criteria will be
waived in the case of applicants whose disability prohibits driving but who
have access to a form of transport approved by the Organisation which will
permit them to carry out the duties of the post.
Further Details:
· Hourly Rate: £11.67
· Hours: 37.5 hours, Mon-Fri 9am-5pm
· Duration: Up to 3 months with possibility of extension
If you wish to apply or would like more information, please
email your CV in Microsoft word format to Daniel Finlay by clicking on the link
below by noon on Thursday 3rd October 2024.
Applicants must ensure their CV is accurate and up to date.
The CV should include your full employment history inclusive of dates, all
academic achievements and full personal contact details.
Please note only applicants that match this criteria can be
considered for the role.
Apple Recruitment Services is acting as an Employment Agency
in relation to this vacancy. Apple Recruitment Services is an Equal
Opportunities Employer.