Apple Recruitment are recruiting for a Senior
Secretary (Band 4) for Northern Ireland Ambulance
Service (NIAS).
Main duties and
responsibilities
·
To provide daily
administrative and secretarial support functions, including drafting and typing
letters, audio typing, data inputting and processing, email management, records
management etc.
·
To organise and maintain diaries as required and to ensure the
Director/Assistant Director is well prepared for meetings with relevant supporting
agenda and paperwork.
·
To utilise Microsoft Office applications in order to produce
high quality documents, presentations and reports as required.
·
To deal with incoming emails and general correspondence and
ensure effective and timely management of same, ensuring that action is taken
and issues prioritised.
·
To manage telephone calls, enquiries and requests from internal
and external stakeholders as required, ensuring that action is taken and issues
prioritised.
·
To ensure that all information is produced in line with current legislation requirements and policies/procedures within the Trust, in
a timely, accurate and confidential manner.
·
To provide administrative services for specific Committees,
meetings and projects including organising of meetings, issuing of agendas,
supporting documentation and initiating follow-up actions as required. Minute/note taking responsibilities as
directed.
·
To devise and maintain office administration systems to deal
efficiently with paper flow; organising and storing paperwork, documents and
computer based information e.g. monitoring/brought forward systems, management
information systems, filing systems etc.
If you wish to apply or would like more
information, please email your CV in Microsoft word format to Caroline Parker by clicking on the link
below by noon on Wednesday 2nd
October 2024.
You must also include a bullet pointed
synopsis at the top of your CV demonstrating how exactly you meet the Essential
Criteria below:
Applicants must, by the
closing date:
1a.) 5 GCSEs at grade C or above,
including English/English Language and Math, or equivalent educational
qualifications AND a minimum of 2 years’ experience in an administrative
or secretarial position to include experience of Microsoft Office Professional
Suite or equivalent e.g. Word processing, creating spreadsheets, email
management, creating databases, PowerPoint presentations
OR
1b.) 3 years’ experience in an administrative or secretarial
position to include experience of Microsoft Office Professional Suite or
equivalent e.g. Word processing, creating spreadsheets, email management,
creating databases, PowerPoint presentations.
2.) Word/Text Processing Level 2 – OCR/RSA (or equivalent).
3.) Ability to minute/note take at Committee level, meetings
etc.
4.) Ability to delegate, motivate and use initiative.
5.) Hold a current full driving license which is valid for use
in the UK and have access to a car on appointment. This criteria will be waived
in the case of applicants whose disability prohibits driving but who have
access to a form of transport approved by the Trust which will permit them to
carry out the duties of the post.
Further Details:
· Hourly Rate: £12.86
· Hours: 37.5 hours, Monday-Friday 9am – 5pm
· Duration: Up to 6 months with possibility of
extension
If you wish to apply or would like more
information, please email your CV in Microsoft word format to Caroline Parker by clicking on the link
below by noon on Wednesday 2nd
October 2024.