Administrative Assistant / Receptionist

Your new company
Hays is working with a reputable further education organisation who are looking for a temporary Administrative Assistant / Receptionist to provide comprehensive support to the office.

Your new role

• Handle reception duties and respond to customer/visitor enquiries via email, phone, or in person, escalating as needed
• Create letters, documents, and presentations using standard templates
• Maintain accurate records through filing, photocopying, and data entry
• Generate routine reports to meet office information needs
• Extract data from databases for management information
• Verify data accuracy and report discrepancies
• Input data into databases and spreadsheets
• Support administrative tasks for programs, placements, and international activities, and assist other teams as directed
• Organise meetings/events by booking rooms, arranging catering, and preparing materials
• Prioritise daily tasks under the guidance of the office manager to ensure timely and quality completion
• Follow ordering procedures to maintain necessary supplies
• Process forms and documents according to set procedures, e.g. invoices

What you'll need to succeed

• A minimum of 2 years of experience in administration and reception duties
• Excellent oral and written communication skills
• Microsoft Office proficiency and experience with database management
• Organisational skills and attention to detail

What you'll get in return

• £11.92 per hour
• Temporary with possibility of extension
• 36.5 hours per week (Monday to Thursday 08.50 am to 5.00 pm Friday 08.50 am to 4.25 pm)
• Online timesheets with weekly pay
• Access to retailer discounts
• Access to thousands of learning and development courses

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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