Apple Recruitment are recruiting for a Youth Assembly Support
Officer on behalf of the NI Assembly, based at Stormont.
Job Purpose
The Youth
Assembly Support Officer will work as part of a team within the Education
Service – Youth Assembly, and will be managed by the AG6 Youth Assembly
Coordinator. The role is a full-time
role, 37 hours per week, usually undertaken Monday to Friday, however
out-of-hours work, including evenings and weekends, will be required, for which
time off in lieu will be provided. This is a temporary contract.
Job Description:
The YA
Support Officer will be required to undertake a variety of tasks including but
not limited to:
·
Assisting in the administrative
work associated with the delivery of the Youth Assembly;
·
Assisting in designing and
delivering communications plans and activities, including through social media
and digital platforms;
·
Working directly with a diverse
group of young people aged 12-16 to facilitate the day-to-day work of Youth
Assembly Committees both online and offline;
·
Facilitating maximum participation
of Youth Assembly Members through regular contact and support;
·
Supporting the delivery of online
and offline events and activities associated with the Youth Assembly;
·
Assisting in the planning and
delivery of the plenary sittings of the Youth Assembly;
·
Collating and preparing the agenda and papers for online and
face-to face meetings in a timely and accurate manner;
·
Attending meetings, minute taking and capturing actions/notes and
proactively following up on actions to ensure timely delivery;
·
Record keeping, capturing and reporting data to inform the
development of the programme;
·
Researching and preparing accurate and timely information;
·
Reviewing all incoming correspondence and prioritising next steps
as necessary;
·
Drafting correspondence ensuring that work is accurate and
presented in the corporate format;
·
Using electronic systems to produce accurate and timely
statistical information or reports to assist decision makers;
·
Effectively using Microsoft Office and bespoke internal Assembly
software systems and databases to prepare, produce and present documentation
including letters, memos, presentations and reports of a consistently high
quality;
·
Checking
and processing invoices for payment through electronic payment system;
- Complying with all of the Assembly
Commission’s staff policies and procedures including Equal Opportunities
and Dignity at Work policies and procedures and all mandatory training
requirements;
·
Managing
information and records in accordance with established policies and statutory
requirements; and
·
Carrying
out other duties that the Assembly Commission reasonably requires
of
you.
If you
wish to apply or would like more information, please email your CV in Microsoft
word format to Caroline by clicking on the link below by 10am on Friday 20th
September 2024. You must also include a
bullet pointed synopsis at the top of your CV demonstrating how exactly you
meet the Essential Criteria below:
Essential Criteria:
Candidates must
have:
At least a primary degree, minimum 2.2 classification, in any
subject.
Applications will be considered from applicants with formal qualifications of
an equivalent or higher standard to those stated;
AND
At least two years’ experience in a) – d) listed
below:
OR
Four years’ experience in each of the following:
a)
The provision of participative youth led-projects e.g. delivering
projects where young people are facilitated to make decisions and have their
views heard on issues that matter to them;
b)
Planning
and organising workload using own initiative to deliver high quality work to
deadlines;
c)
Communicating
accurately and clearly (both in writing and orally) complex or detailed
information to stakeholders such as colleagues, managers, customers or
members of the public; and
d)
Contributing
to the planning, allocation, monitoring and evaluation of resources e.g.
people, finances.
Desirable
Criteria:
a)
A good knowledge of the
structures and role of the Northern Ireland Assembly
b)
A good knowledge of the youth
sector in Northern Ireland.
Further
Details:
·
Hourly Rate based on £33,407 per annum
·
Up to 6 months with possibility of extension
·
Closing date for CV submission to Apple: 10am on Friday 20th
September 2024
If you wish to apply or would like more information, please email
your CV in Microsoft word format to Caroline by clicking on the link below by 10am
on Friday 20th September 2024
Applicants must ensure their CV is accurate and up to date. The CV
should include your full employment history inclusive of dates, all academic
achievements and full personal contact details.
Please note only applicants that match this criteria can be
considered for the role.
Apple Recruitment Services is acting as an Employment Agency in
relation to this vacancy. Apple Recruitment Services is an Equal Opportunities
Employer.