We are seeking a highly organised and proactive Office Manager to join our thriving team.
This pivotal role involves overseeing office operations, managing clients, coordinating travel arrangements, and providing personal assistance to our directors.
About The Role
Key Responsibilities:
Office Management
- Maintain a well-organised and efficient office environment.
- Coordinate office supplies, equipment and facilities maintenance.
- Manage office schedules, appointments, and meetings.
- Ensure a welcoming and professional reception for visitors and clients.
- Coordinate and manage travel arrangements for team.
- Assist with basic financial tasks such as invoicing and expense tracking.
- Liaise with external vendors and service providers.
Administrative Support:
- Assist in the preparation of reports, presentations and documents.
- Handle phone calls, emails, and correspondence efficiently whilst adhering to all GDPR regulations.
- Maintain and update company records, databases, and filing systems.
Client Support
- Assist with client onboarding.
- Assist with the design and advertisement of client jobs on our recruitment system.
- Help clients understand how to best manage their people and comply with the law.
- Draft and prepare documentation for Clients.
- Help clients get the most out of our 3rd party HR software.
- Ensure clients receive the highest level of service and support.
If you thrive in a dynamic environment and are eager to contribute to our success, we would love to hear from you. Apply now to join our team in Ballymena, Northern Ireland!
BeyondHR are an Equal Opportunities Employer.
BeyondHR reserve the right to enhance the criteria in the event of an unprecedented response.
Required Criteria
- Proven experience as an Office Manager, with the ability to multitask and prioritise effectively.
- Good research abilities and a willingness to learn.
- Ability to work independently and as part of a team.
- Excellent communication and organisational skills, and multi-tasking abilities.
Desired Criteria
- Familiarity with basic accounting principles.
- Full UK driving licence and access to a vehicle.
Skills Needed
Problem Solving, Client Relationship Management, Communication, Recruitment and Selection
About The Company
BeyondHR is a leading provider of outsourced HR services and Health and Safety advice across Northern Ireland, Scotland and England. Our professional team of HR Consultants and Health and Safety Consultants have supported 1000’s of SMEs across the UK and Ireland.
The Consultancy team has more than 200 years combined of proven experience in providing HR support and Health and Safety advice for employers, including employment law advice.
The BeyondHR team brings clarity and perspective to a range of people management, recruitment, and health & safety issues from Health and Safety and HR Consultants.
All our Health & Safety consultants and HR consultants have vast experience in providing practical hands-on business and HR support on matters such as contracts of employment, drafting tailored policies and procedures, disciplinary, dismissal, workplace investigations, employee grievances, absence management issues, risk assessments, and health and safety policies.
Our aim is to provide the number one outsourced HR support service and health & safety advice for SMEs across Northern Ireland, Scotland and England.
Company Culture
All our Health & Safety consultants and HR consultants have vast experience in providing practical hands-on business and HR support on matters such as contracts of employment, drafting tailored policies and procedures, disciplinary, dismissal, workplace investigations, employee grievances, absence management issues, risk assessments, and health and safety policies.
Our aim is to provide the number one outsourced HR support service and health & safety advice for SMEs across Northern Ireland, Scotland and England.
Our professional team of HR and Health and Safety Consultants provide support to hundreds of SMEs each year.
The BeyondHR team brings clarity and perspective to a range of people management, recruitment and health and safety issues.
All our consultants have vast experience of providing practical hands-on business support on matters such as employment contracts, drafting tailored policies and procedures, disciplinary, dismissal, workplace investigations, employee grievance, absence management issues, risk assessments and health and safety policies.
Company Benefits
Vacation, Paid time off, Retirement plan and/or pension, Flexible schedule, Competitive salary
Salary
£25,000.00 - £30,000.00 per year