Accounts Manager - Part Time (15 hrs p/w)

We are currently recruiting for a part time, permanent Accounts Manager for our client and historical venue based in the heart of Belfast City Centre.

Hours of work: 15 hours (excluding lunch) per week – Monday to Friday

Annual leave 24 days + stats (pro-rata)

JOB DESCRIPTION

The Accounts Manager is responsible for the day-to-day management and oversight of all financial matters relating to the business.

Financial Duties and Responsibilities:

• Managing and reporting on the financial matters of the business, including preparation of monthly management accounts for review by the Finance committee and the Board.
• Manage business bank accounts and liaise with bank officials as necessary.
• Liaise with Investment Company and report to the board on investment performances.
• Effective and efficient use of the businesses computerised financial package to provide income and expenditure accounts and to provide all necessary financial management information.

• Management of the purchase of all goods and services for the business; management, monitoring and analysis of contracts and agreements for on-going services such as photocopying, telephone, email, internet, heating plant maintenance etc.
• Development and maintenance of an effective and efficient order system.

• Checking and authorising of all invoices, prior to payment.
• Preparation of payment and final approval of payment of all invoices
• Handling all queries from suppliers regarding payments, to ensure that payments are made in an appropriate and timely manner and professional relationships are developed and maintained.
• Completion of all statutory returns to Inland Revenue, e.g. VAT, PAYE, NICs and Gift Aid etc.
• Developing, implementing, and maintaining documented operational procedures, systems, and controls in line with good practice including any statutory regulations and ensuring all procedures are followed.
• Oversee the petty cash system including the keeping of adequate records, lodgements, and regular reconciliation of the accounts.
• Preparation of monthly payroll information, including, absences, unpaid time, overtime hours, etc, for authorisation.
• Liaising with Payroll provider as and when required. Maintenance of a record of all payments associated with payroll.
• Responsible for timely claiming, receipt and maintenance all grants from a range of external organisations.
• Maintain records of Music department income and expenses and undertake distribution of final payments to staff / service providers.
• Recording, coding, and lodgement of all income in accordance with set procedures, providing receipts as required.
• Maintenance of an effective FWO system.
• Ensure all funding grant payments are claimed and allocated appropriately.
• Compliance with all financial and accounting standards and requirements relevant and appropriate to the business
• Ensuring that cash from the shop admissions and sales is securely handled and reconciled.
• Monitor and report the financial aspects/operation of the Gift Shop and tourist admission. Including controlling of all aspects of shop stock / ordering.
• Preparation for annual Internal Audit and External Audit. Liaison with the Accountants and Auditors to ensure these are conducted on a timely basis.
• Assist the annual ‘Sitout’ process, ensuring that it runs effectively and in particular that there is a full audit trail for all monies received and distributed.

Person Specification:

Essential;

• A minimum of 5 GCSE’s (grades A-C) or equivalent, including English and Maths
• Third level qualification in a relevant subject e.g business management or 5 years’ experience in a similar role.
• Proven record of administration at a senior staff or management level.
• Experience of IT financial packages, together with Excel, Word and Outlook.
• Experience of Managing People.
• Self-motivated with ability to work on own initiative and under pressure
• The ability to communicate clearly both orally and in writing
• Ability to work well with people from a variety of backgrounds
• Good organisational and presentation skills
• A team player and enjoy working as part of and motivating a small team
• High level of attention to detail

Requirements;

• Proof of right to work in the UK (documented evidence will be required)
• Required to attend evening meetings and some special services
• Able to work within a Christian ethos

To Apply:If you would like to apply for this role, send us your CV via the link provided or if you would like to discuss this position contact our office to speak to one of our consultants at Task Recruitment.

We are an equal opportunities employer. We welcome applications from all suitably qualified persons