Facilities Coordinator - Public Sector

Job Description

Are you a dedicated and proactive professional with a passion for ensuring safe, compliant, and efficient facility operations? We are seeking a Facilities Coordinator to join our dynamic Facilities and Assets team for a prestigious public sector client.

Role Overview

As a Facilities Coordinator, you will play a vital role in supporting the Facilities Manager in the delivery of a high-standard estate that meets operational needs and complies with relevant legislation and regulations. This is an excellent opportunity for a motivated individual to contribute to the efficient and effective functioning of a key public sector organization.

Main Responsibilities

• Facilities Management: Assist in delivering a ‘fit for purpose’ estate that aligns with operational needs and complies with relevant legislation.
• Compliance: Work with managers and contractors to ensure adherence to health, safety, and environmental legislation.
• Budget Management: Help develop and manage the annual facilities budget, ensuring effective delivery and breakeven positions.
• Maintenance: Proactively manage major and minor works, reactive and planned maintenance programs cost-effectively.
• Contract Management: Support the development and management of contracts to ensure high-quality, cost-effective services.
• Regulatory Compliance: Ensure buildings provide safe, secure, and suitable working environments.
• Supplier Coordination: Liaise with suppliers to meet performance standards and maintain service level agreements.
• Energy Efficiency: Promote utilities conservation and maximize energy efficiency.

Policy Development and Project Work

• Policy Implementation: Research, develop, and review facilities policies, ensuring alignment with best practices and legislative requirements.
• Project Management: Undertake facilities-related projects, developing scheme proposals using architectural drawing software.

Performance and Financial Management

• Team Performance: Contribute to team performance by achieving objectives in line with service level agreements.
• Monitoring: Manage and monitor facilities performance against agreed KPIs and milestones.
• Financial Management: Prepare business cases, tenders, and quotations, and manage capital and revenue expenditure against allocated budgets.

General Responsibilities

• Strategy Preparation: Contribute to the preparation of the facilities strategy and associated plans.
• Knowledge Maintenance: Stay updated on policies, procedures, and legislative developments related to facilities management.
• Relationship Management: Maintain effective working relationships with internal stakeholders and external partners.
• Database Management: Maintain facilities-related databases using various software packages.
• Representation: Represent the Facilities Manager as required.

Person Specification

Essential:

• Level 5 qualification (e.g., HND) in a relevant subject or 2 years of relevant post-qualification experience in a facilities/estates role; or 5 years of relevant experience.
• Experience managing and delivering solutions in mechanical & electrical, construction, or cost monitoring and control.
• Experience in managing estates/facilities contracts.
• Proficient in using architectural design software.
• Excellent planning, communication, and organizational skills.
• Ability to work under pressure and meet multiple deadlines.
• Strong interpersonal and influencing skills with a customer-oriented approach.
• Full, current UK driving license or access to transport.

Desirable:

• Qualification in Health and Safety (e.g., NEBOSH Certificate).
• Project management qualification (e.g., Prince2).
• Experience in local government or the public sector.
• Knowledge of NEC form of contracts.

For further information on this vacancy, or any other Built Environment job in Belfast or wider Northern Ireland, please reach out to Glenn Roberts in the strictest confidence