Receptionist / Administrator (Belfast)

Honeycomb Jobs is delighted to be working with a regulatory body, to recruit for a Receptionist / Administrator for a permanent role based in Belfast.

The Client – Our client is an elected and representative body, made up of pharmacists representing all aspects of the pharmacy profession in Northern Ireland.

The Role – To contribute to the smooth and effective operation of the organisation by providing cross-departmental administrative support.

Duties will include but will not be limited to:

• Answering and redirecting calls/taking messages.
• Covering departmental calls in the absence of colleagues.
• Greeting external visitors.
• Administering the incoming post process by opening, date stamping and logging all incoming post (excl. retention forms), distributing appropriately either in hard copy or via scan and email.
• Administering the outgoing post process by sorting, appropriately franking, and preparing all outgoing post for deposit with Royal Mail, including the preparation of overseas and special/recorded delivery post.
• Monitoring the info@ email inbox daily, ensuring all requests are dealt with and emails forwarded to the relevant colleague/department in a timely fashion.
• Reviewing the meetings shared calendar daily, noting number of attendees, resources and catering requirements.
• Ensuring meeting rooms are prepared in advance of the meeting start time including resources and required catering.
• Ensuring meeting rooms are cleared of resources, catering and miscellaneous items after each meeting.
• Working with colleagues on mass mail merge/mailouts.
• General clerical assistance to colleagues i.e. scanning, photocopying, typing and filing, as required.
• Ensuring the safe storage of confidential waste and the regular collection of same for shredding.
• Maintaining stationery supplies and ordering, as required.
• Maintaining adequate general catering supplies.
• Liaising with tradespeople in relation to the repair and maintenance of the building.
• Any other duties as required.
• Daily administrative assistance to other departments as required.

The Person: As the successful candidate you will have the following background and experience:

Essential:

• Minimum of 1 years’ experience in a similar role.
• Knowledge and experience of Microsoft Word, Excel and Outlook.
• At least 5 GCSE’s (grade C or above) including Mathematics and English.
• Organised and determined to succeed in a professional office environment, always willing to help and learn new skills.
• Good timekeeping and positive attitude to work.

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact David McClure, Senior Recruitment Consultant at Honeycomb on

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs www.honeycomb.jobs

** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **