Finance/Payroll Officer

Our client is looking for a Finance/Payroll officer to join their team!

Rate of pay: £14.50

Hours: 37 but could consider some flexibility around that.

Shift Pattern: Flexible working with core hours 10am – 4pm.

Location: Belfast city centre- Hybrid working 2 days per week in the office

Duration: 3-6 months may be extended - Opportunity to apply for the permanent position over Summer

Start date: As soon as possible

Job Duties:

• Process supplier invoices and travel claims ensuring Utility Regulator requisition and authorisation procedures and delegation limits are adhered to. Including also
  verification of back up documentation, following up and resolving any discrepancies prior to issuing for approval.
• Process supplier and employee payments within the 10 day term, ensuring prompt entry to the finance systemand nominal ledger.
• Maintain off system records of invoices and payments processed.
• Produce and report on prompt payment statistics to the Finance Manager
• Review on hold reports and follow up on outstanding invoices
• Identify and seek approval for expenditure write offs
• Process monthly payroll for all UR staff in line with HMRC requirements. Includes reconciliation of gross pay changes and re-calculation of PAYE, NIC and pension
  deductions.
• Verify payroll adjustments to be made to internal policies and/or external guidance
• Ensure correct calculation of voluntary deductions
• Maintain payroll records including a trail for any adjustments/deductions made
• Assist in the completion of internal and external audits, including the implementation of any recommendations identified.
• Carry out bank lodgements and transfers
• Review aged creditor reports on a monthly basis and identify invoices that have been outstanding for a period of time. Liaise with finance officer/manager regarding the
  reasons for the delay and take appropriate action.
• Liaise with suppliers and directorates to resolve queries on invoices
• Carry out monthly credit card reconciliations within the agreed timeframe, ensuring postings are carried out in time for system closure and any discrepancies are reconciled prior to issuing for approval. Identify potential fraudulent transactions and take appropriate action.
• Ensure compliance with internal travel policies and limits.
• Assist in the implementation and communication of revised financial policies and procedures. Review on a continuous basis for adherence.
• Assist in the identification and preparation of monthly accruals and prepayments and any other month end procedures, in support of the Finance Officer, as required.
• Assist in the year-end process
• Provide assistance to Utility Regulator staff in terms of invoices, authorisation and delegation and any other ad hoc financial matters
• Raise licence fee and other invoices in line with agreed procedures and statutory dates. Includes obtaining information required for the calculation of annual licence fees.
• Assist in meeting DoF budgetary monitoring requirements
• Assist in the completion of the National Fraud Initiative exercise
• Assist in other ad hoc finance duties as required
• Take responsibility for the booking of travel arrangements for Finance and Administration staff
• Maintain the CA hospitality register and review directorate hospitality registers, identifying and communicating any issues to be resolved.
• Follow up on any issues identified.

Essential Experience/Qualifications required:

• Extensive experience of process monthly payroll in line with HMRC requirements. Includes reconciliation of gross pay changes and re-calculation of PAYE, NIC and
  pension deductions. SAGE experience.
• Proven experience of working within the finance function of an organisation, having responsibility for the
  processing of sales, purchase or nominal ledger transactions.
• Proven experience of working with computerised finance systems and the ability to demonstrate a good knowledge of other packages, particularly Excel.
• Experience of month end procedures, including reconciliations and accrual and prepayment identification.
• Proven experience of working to deadlines and the ability to demonstrate strong organisational skills

Desired Experience/Qualifications:

• Completed or working towards Institute of AccountingTechnicians (IATI) examinations.
• Public sector finance experience.