Administration Officer - Belfast

Northern Ireland Housing Executive - Administration Officer (Commercial Property)

NI Housing Executive is one of the largest housing bodies in the UK. NI Housing Executive are a flexible and inclusive employer offering great career pathways, enabling you to reach your full potential.

About the role:

• Hourly Rate: £11.98 per hour
• Location: Belfast
• Hours of Work: 37 hrs per week, Monday to Friday 9.00 am – 5.00 pm
• Holidays: 37 days pro rata
• Duration: Temporary, ongoing
• Please note closing date for this vacancy is 2nd May 2024 - however you can register your interest for other upcoming vacancies by applying today

• Maintaining and updating Commercial Property Databases and Systems, including filing of lease and associated documents.
• Processing all team communications in an efficient manner
• Maintaining and updating the Commercial Property filing system and implementation of the NIHE Retention Policy.
• Managing and maintaining the ongoing property and commercial tenant reviews and actions for the Commercial Property Surveyors.
• Preparation and issue of all legal and associated documentation to commercial tenants and carrying out the appropriate landlord requirements for the documentation.
• The digitalisation of key commercial tenancy documents, which will involve document retrieval and scanning.
• Dealing with commercial tenant’s queries, including accepting rent payments.
• Dealing with rent arrears recovery, including preparing necessary documentation for legal action.

Criteria:

• Possess a BTEC Higher or equivalent qualification plus one years relevant general administrative experience.

• Possess a BTEC National or equivalent qualification plus two years relevant general administrative experience.

• Exceptionally, candidates not holding the above level of qualification but with three years relevant general administrative experience, may also be considered.

• Have significant experience in the following areas:
  • Experience in providing effective administrative support for the delivery of business unit objectives and core activities.
  • Experience in the maintenance and development of complex electronic databases or IT support systems using Microsoft packages including e.g. Outlook, Word, Excel, or Access.
  • Experience of dealing with internal and external stakeholders to achieve business objectives.
  • Experience in the preparation of written reports for senior management.
• As part of the reference checking and vetting process for this position you will be requested to undertake a Basic AccessNI Disclosure. Having a criminal record will not necessarily be a bar to obtaining a position.

Riada Resourcing is an equal opportunities employer.