Project and Reporting Manager

Project and Reporting Manager

Location: BT3, Greater Belfast.

Salary: Around £45000 pro rata but may go higher depending on experience plus a good range of benefits.

Hours: 8.30am and 5.00pm Monday to Thursday and between 8.30am and 4.30pm on Fridays. (37 hours per week).

Duration: Permanent

On behalf of our client, we are seeking a Project and Reporting manager to join their Business Services team.

With strategic plans for the future, this is an exciting time to join one of Northern Ireland’s most important organisations. This Manager can expect to play a pivotal role the ongoing success of this award winning organisation.

Reporting to the Director of Business Services, the Project and Reporting Manager will be responsible for the overall management of allocated projects, ensuring successful delivery within scope, budget, and timeline constraints.

Initially with particular focus on managing a project to oversee the transition of the NI gas emergency call centre to a new solution for Northern Ireland.

· Alongside managing transition, you’ll be tasked with the seamless integration of emergency call operations, aligning with organisational objectives and industry standards.

· Your leadership will be pivotal in optimising processes, enhancing response efficiency, minimising risks, and maintaining the highest standards of service delivery. Through effective coordination and strategic planning, you will play a vital role in safeguarding the commitment to public safety and service excellence.

· You will be primary liaison between the Project Team, the Management Team and other relevant stakeholders - e.g. Utility Regulator, other NI Gas Distribution Network Operators (DNOs).

· Your role involves constant communication and collaboration with the Management Team at every stage of the design and implementation. By providing regular updates, seeking feedback, and aligning project objectives with organisational goals, you’ll ensure transparency, accountability, and alignment throughout the process.

· Your leadership and coordination skills will be essential in driving effective decision-making, fostering teamwork, and ultimately achieving successful outcomes that meet both project and business objectives.

· Managing the delivery of meaningful and relevant business information to support strategic decision making.

· Implementing ESG strategies and initiatives to achieve the organisation’s responsible business and sustainability goals.

· Communication: Facilitate clear and timely communication among project team members and stakeholders, providing regular updates on project progress, issues, and risks.

· Budget Management: Monitor project budgets and expenditures, ensuring adherence to financial constraints and identifying opportunities for cost optimisation.

· Team Leadership: Provide leadership and guidance to project team members, fostering a collaborative and productive work environment conducive to achieving project goals.

· Reporting: Develop and maintain effective business planning and management information systems to support decision making and aid reporting on business performance (KPIs, management reporting, budgets, strategic plans etc).

· Oversee the production of internal management reports and liaise with operational departments to improve overall reporting.

· ESG: Implement ESG strategies and initiatives to achieve responsible business and sustainability goals, including climate change, GHG emissions reporting and obtaining external recognition for ESG performance (e.g. GRESB).

· Manage ESG disclosures, including emissions reporting and climate change, in line with legislative requirements and corporate objectives.

Responsibilities:

1. Overall Project Management: Lead and oversee project lifecycles, from initiation to closure, ensuring all project objectives are met.

2. Stakeholder Engagement: Effectively engaging with project stakeholders, including the Utility Regulator, Gas DNOs and other relevant parties, to ensure alignment, manage expectations, and address concerns throughout projects.

3. Serve as primary point of contact for stakeholder engagement for enquiries, requests, and audits, providing timely responses and necessary documentation to support compliance.

4. Development of Project Plans: Develop comprehensive project plans outlining project scope, objectives, timelines, resources, risks, and deliverables. Continuously monitor and adjust plans as necessary to ensure project success.

5. Development of Project Materials: Create and maintain project documentation, reports, presentations, and other materials necessary for effective communication and decision-making throughout project lifecycles.

6. Resource Management: Coordinate and allocate project resources, including personnel, equipment, and materials, to ensure efficient utilisation and optimal project performance.

7. Risk Management: Identify, assess, and mitigate project risks to minimise potential impact on project outcomes. Proactively identify and address issues that may arise during project execution.

8. Quality Assurance: Ensure that project deliverables meet quality standards and client requirements. Implement quality assurance processes and procedures to monitor and maintain the quality of project deliverables.

You will need:

A degree or equivalent in project management, business administration, engineering, or related field or Significant relevant project management experience.

Minimum of 3 years of experience in project management roles, demonstrating a track record of successfully delivering projects on time, within budget, and meeting quality standards

Excellent verbal and written communication skills,

Experience in client-facing roles, such as managing stakeholder relationships or delivering presentations to clients.

Strong organisational skills, including ability to multitask, prioritise tasks, and maintain attention to detail

Excellent management skills across multi-disciplined teams.

The ability to identify issues, analyse root causes, and implement effective solutions is essential for overcoming obstacles and keeping projects on track.

Results-oriented and able to thrive in a dynamic, fast-paced environment.

Desirable criteria:

Possession of a relevant project management certification, such as PRINCE2

Professional qualification (e.g. Chartered Accountant, Chartered Engineer etc)

If you would like to be considered for this role or find out more, please email me your CV now by clicking on the link and I will be in touch. All details are treated in the strictest confidence.

If this role isn't quite right for you but you would like to look for a new opportunity, please get in contact with us.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.