Apple
Recruitment are recruiting for an Information Governance Officer on
behalf of the Northern Ireland Ambulance Service.
Job
Purpose:
To
ensure the Trust meets its requirements under the Freedom of Information Act
2000 (FOIA) and Environmental Information Regulations 2004 (EIR). Develop staff
training and awareness sessions, review and update the Trust’s publication
scheme and manage the FOI and EIR request handling using the relevant software
to ensure compliance with the statutory timeframes.
To
act as a web editor to ensure the Trust website has relevant, up to date and
accurate information as identified in the Publication Scheme,
To
provide support in ensuring the Trust meets its requirements under the Data
Protection Act 1998 (DPA) and in relation to the processing of subject access
requests, Police and Solicitor requests.
Support
as directed in liaising with Managers and staff across the Trust to ensure that
Corporate Record Management policies and procedures are adhered to and
implemented.
The
Information Governance Officer will work within the Information Department. The
Department has workflow responsibilities including Information Governance,
Informatics and Clinical Audit functions
Job
Description:
1. 1. Receive
and record, acknowledge, respond to and collate the information required to
answer an information request within the boundaries of the Freedom of
Information Act 2000 (FOIA), the Environmental Information Regulations 2004
(EIR) and DPA. This will include requests from members of the public, patients,
Police Service of Northern Ireland, Coroner and other agencies as required.
This will include aspects of data inputting, sourcing Command and Control
records and downloading 999 calls which may be of a distressing nature
2.
Provide advice and assistance to applicants in order to discharge
the responsibilities enforceable by the Information Commissioner. This may
include: - Guidance on how to access information from the Trust under the
general right of access and the publication scheme - Explain the basis upon
which any charges of fees have been levied or exemptions applied - Suggest
other routes through which applicants may wish to access information
(particularly via the Trust website) and including other public authorities
3.
Establish links, in conjunction with Trust wide audit of key
corporate records, with key information holders in the Trust to ensure the
rapid identification, collation and reporting documentation/information to
support requirements under FOI, EIR DPA and Records Management or the wider
Information Governance agenda.
4.
Organise and co-ordinate workshops, training awareness sessions
and other corporate events around the Information Governance Agenda
5.
Provide performance reports to key stakeholder Departmental
Managers, motivating and empowering staff to manage document control functions
within their area of management
6. Support the
Corporate Manager as required regarding the Information Governance work
programme and framework including reviewing and maintaining information
governance related policies and procedures.
7.
Update relevant areas of the Information Governance Control
Assurance Standard, as required
8.
Maintain up to date knowledge in field of FOI, EIR, DPA, records
management and the wider IG framework keeping up to date with changes and
recommend good practice by researching highly complex legislation, Department
of Health guidance etc and interpreting its impact on the Trust.
9.
Develop and liaise with project plans to support the key roll out
of IG programmes in liaise with key stakeholder managers based on knowledge of
organisational development systems and processes
10. Provide
statistical information to the Corporate Manager to support ongoing monitoring
of Trust compliance with core performance standards, using knowledge of
statistical processes control techniques
11. Produce
monthly document control performance reports for management review, ensuring
that all information is timely and accurate, based on knowledge of key
performance indicators around IG
12. To analyse,
assess and formulate organisational contingency plans to ensure that FOI, EIR,
DPA and records management assurances are maintained in line with the
Information Management Controls Assurance Standard
13. Administer
the process of investigations into complaints and about breaches relating to
records management statue, maintaining an accurate log of the issues and
actions taken
14. Administer
the process for appeals against refusal of FOI and EIR request decisions,
maintaining accurate log of the issues and actions taken
15. Support key
stakeholders ie Information Asset Owners/Managers etc to maintain and develop
fit for purpose document management control systems within the operational
remit
16. Assist with
maintaining and ensuring audit of all corporate records held within the Trust
is carried out to establish the types of records in current use, the form which
they held and the recording keeping systems currently in use ie Information
Asset Registers
17. Monitor
compliance with legislative and other IG requirements eg record keeping, FOI,
EIR, DPA etc
18. Administer
meetings around FOI, EIR, DPA and wide IG agenda, as required
19. Be
responsible for successful implementation of actions arising from information
governance reviews, presenting findings and reports as required
20. Undertake
data flow mapping and update information risk registers within the Department
as required
21. System
manager for the FOI software ensuring the development of the FOI system to its
full potential
If
you wish to apply or would like more information, please email your CV in
Microsoft word format to Caroline Parker by
clicking on the link below by Thursday 6th June 2024. You
must also include a bullet pointed synopsis at the top of your CV demonstrating
how exactly you meet the Essential Criteria below:
Essential
Criteria:
1.
Practical/operational experience of information requests
management and records management
2.
A relevant degree and a minimum of 1 years’ experience in an
information governance function with expertise in freedom of information, data
protection and records management
OR
A relevant professional
qualification in information governance related area or equivalent and a
minimum of 2 years’ experience in freedom of information, data protection and
records management
OR
A minimum of 4 years’ experience in
an information governance function including freedom of information, data
protection and records management, 2 years of which must be at Band 4 or above
(or equivalent)
Further
Details:
· Hourly Rate: Band 5 - £14.53
per hour,
. Hours: 37.5 hours per week
. Location: Knockbracken
Health Park, Saintfield Road
. Duration: 6 months
If
you wish to apply or would like more information, please email your CV in
Microsoft word format to Caroline Parker by
clicking on the link below by Thursday 6th June 2024.
Applicants must ensure their
CV is accurate and up to date. The CV should include your full employment
history inclusive of dates, all academic achievements and full personal contact
details.
Please note only applicants
that match this criteria can be considered for the role.
Apple Recruitment Services is
acting as an Employment Agency in relation to this vacancy. Apple Recruitment
Services is an Equal Opportunities Employer.